Administrative Manager

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
  
  
  

Job Posting for Administrative Manager

Job Title: Administrative Manager – 25 - 40 hours per week

Organization

Heart of Hope Asian American Hospice Care is a non -profit Hospice licensed by California state in 2016 and accredited by CHAP with Zero deficiency in 2017 and 2023. We are looking for talented professionals to join our growing team in San Jose, California. It offers a unique opportunity to work with a professional team that is passionate about providing end-of-life care to the under-served community in the Silicon Valley.

High-level Job Description

The full-time non-exempt (or part-time at minimum of 32 hours/week) Administrative Manager assists the CEO/Administrator to manage all non-clinical departments providing administrative support for the hospice services. He/she is under the guidance and supervision of the CEO/Administrator to manage Human Resources, Finance, Information Systems, Contract Management, Office Management, and HIPAA.

Pay Rate And Benefits

Highly compatible pay rate based on relevant work experience and qualification. We offer employee benefits including paid time off, health flexible spending account, and a 401K retirement plan with optional company matching.

Qualifications/Requirements

• A bachelor’s degree, preferably in Business Administration
• Master’s degree in management, health care or related field preferred.
• At least five (5) years of experience in corporate business management and operations.
• Demonstrates an ability to supervise and direct administrative personnel.
• Has an ability to deal tactfully with the personnel and community.
• Understands or willing to learn hospice care and the services provided to patients and family/caregivers through an interdisciplinary group.
• Bilingual Chinese/English Speaking welcomed but not required.
  
  
  

Essential Job Functions/Responsibilities

• Responsible for planning, coordinating, managing, and directing activities related to the
  
  
  

recruitment, selection, retention, and orientation of the Heart of Hope Asian American

Hospice Care employees.

• Prepares and maintains a comprehensive set of human resource policies, meeting legal and
  
  
  

regulatory requirements, and approved by the Governing Body.

• Assists the CEO/Administrator in the preparation of the annual operating and capital budgets.
  
  
  

Monitors the allocation of funds within budgetary limitations and prepares budget variation

reports for the review and approval of the CEO/Administrator and the Governing Body.

Assists, as necessary, in the annual external audit.

• Supports marketing activities of the hospice organization, including establishing and
  
  
  

maintaining positive relationships with customers and referral sources, responding to

customer requests and concerns, and negotiating service contracts with managed care

organization, government agencies, and other payers.

• Assists the CEO/Administrator and the Governing Board in the development and
  
  
  

implementation of fund-raising programs and grant applications.

• Conducts the planning, coordinating, managing, and directing of all information systems
  
  
  

including financial systems, patient care systems, and general office systems. Assures that

all forms of communication are HIPAA compliant.

• Directs daily information system operations including providing direct oversight of the
  
  
  

establishment and implementation of information system policies.

• Conducts the contract negotiation and the development of written agreements with vendors
  
  
  

who provide services to the hospice organization or its clients. These vendors may include,

but not limited to, those providing drugs and biologicals, durable medical equipment,

medical supplies, laboratory service, ambulance and patient transportation, general and

respite inpatient services, and routine hospice home care for patients in nursing facilities.

• Oversees office personnel to coordinate all office activities to support clinical staff. These
  
  
  

office activities may include data entry, record keeping, answering and routing all telephone

calls, maintaining sufficient office supplies, and maintaining databases.

• Learns and utilizes administration-related information in the Electronic Medical Record
  
  
  

system to coordinate with community services department and clinical departments for

organization operation.

To Apply

Send resume to our Human Resource hr@heartofhopehospice.org

Our Office: 1879 Lundy Ave, Suite 223, San Jose, CA 95131

Tel: 408-986-8584

Website: www.heartofhopehospice.org

• Heart of Hope Asian American Hospice Care is an Equal Opportunity Employer** Heart of Hope Asian American Hospice Care will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Heart of Hope is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Right’s Department Fair Chance Act webpage at https://calcivilrights.ca.gov/fair-chance-act/