What are the responsibilities and job description for the Outreach Coordinator position at Heart Math Tutoring?
Description
About Heart Math Tutoring
Our nation and children are missing out on significant potential when just 36% of fourth graders in the U.S. meet grade level expectations in math (2024 NAEP). Tutoring has been proven to have significant positive effects on student outcomes, but few programs exist focused on elementary math. Heart Math Tutoring (“HMT” or "Heart") is a nonprofit based in Charlotte, NC with a mission of ensuring all elementary students develop the strong foundation in math and enthusiasm for academics needed for long-term success. Heart gives young students successful experiences in math through 1:1 tutoring during the school day, delivered by supervised volunteers. Since 2013, Heart has grown to support 1,500 students across 33 schools in Charlotte, NC, Charleston, SC, and Winston-Salem, NC, while maintaining high-quality student outcomes. Read more at www.heartmathtutoring.org.
About The Role
Do you believe all children can be successful in math with the right supports? So do we! Heart Math Tutoring is launching in Cabarrus County in 2026-27, beginning with one school and ~50 students. This is a ground-floor opportunity to help build something meaningful in your community. The Outreach Coordinator is Heart's community presence in Cabarrus County — building the community relationships and volunteer pipeline that make Heart’s work possible. This role is based in Cabarrus County with travel to Heart's Charlotte office for training and periodic staff meetings.
Job Responsibilities: Key responsibilities are listed below.
The Outreach Coordinator will typically work ~15-20 hours per week throughout 12 months of the year. Hours are flexible and largely self-directed, with regular check-ins with Heart’s Director of Volunteer Operations. Hours are seasonal — with July-September requiring up to 25-30 hours per week for volunteer recruitment and startup.
Requirements
Desired Skills and Background
A person who is successful in the role of Outreach Coordinator will likely have all or most of the skills/background below
Some evening and weekend work may be required. We work collaboratively to establish sustainable schedules and are flexible where possible on remote vs. in-person work.
Commitment to Diversity
We believe that our differences make our team stronger, and we know that our students benefit from working with adults from all backgrounds. The team at Heart is specifically committed to supporting equal opportunity, both internally and externally, and is focused on providing culturally competent support to our students. As an equal opportunity employer, Heart is committed to providing employment opportunities to all qualified individuals and does not discriminate on the basis of race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, parental status, genetic information or characteristics, or any other basis prohibited by applicable law.
Resume And Cover Letter Required
Hiring Timeline: Interviews will begin at the end of April 2026. The position has a preferred start date of June 16th, 2026.
Salary Description: $25-29/hour
If you are interested in applying for a full-time position with Heart Math Tutoring, this part-time Outreach Coordinator has the opportunity for an expanded role as a full-time Outreach & Program Coordinator. Visit www.heartmathtutoring.org for more information.
About Heart Math Tutoring
Our nation and children are missing out on significant potential when just 36% of fourth graders in the U.S. meet grade level expectations in math (2024 NAEP). Tutoring has been proven to have significant positive effects on student outcomes, but few programs exist focused on elementary math. Heart Math Tutoring (“HMT” or "Heart") is a nonprofit based in Charlotte, NC with a mission of ensuring all elementary students develop the strong foundation in math and enthusiasm for academics needed for long-term success. Heart gives young students successful experiences in math through 1:1 tutoring during the school day, delivered by supervised volunteers. Since 2013, Heart has grown to support 1,500 students across 33 schools in Charlotte, NC, Charleston, SC, and Winston-Salem, NC, while maintaining high-quality student outcomes. Read more at www.heartmathtutoring.org.
About The Role
Do you believe all children can be successful in math with the right supports? So do we! Heart Math Tutoring is launching in Cabarrus County in 2026-27, beginning with one school and ~50 students. This is a ground-floor opportunity to help build something meaningful in your community. The Outreach Coordinator is Heart's community presence in Cabarrus County — building the community relationships and volunteer pipeline that make Heart’s work possible. This role is based in Cabarrus County with travel to Heart's Charlotte office for training and periodic staff meetings.
Job Responsibilities: Key responsibilities are listed below.
- Serve as Heart's local presence in Cabarrus County — building awareness and trust with schools, community organizations, and partners, and cultivating relationships that strengthen Heart's long-term foothold in the region.
- Build relationships with local businesses, faith communities, colleges/universities, and civic organizations to recruit volunteers — through account management, networking events, and direct asks.
- Meet individual recruitment goals set in collaboration with the Director of Volunteer Operations, supporting the collective goal of 100% tutor coverage for students served.
- Manage volunteer inquiries and sign-ups through Salesforce, ensuring timely and thorough follow-up.
- Engage with funders and community stakeholders in a stewarding capacity, maintaining warm, informed relationships in partnership with Heart's Charlotte-based team. Partner with Heart’s Charlotte-based Volunteer Operations team on volunteer communications, ensuring consistency and coordination across markets.
- Plan and execute community and tutor events that build Heart's visibility and deepen relationships with volunteers, schools, and community partners in Cabarrus County.
The Outreach Coordinator will typically work ~15-20 hours per week throughout 12 months of the year. Hours are flexible and largely self-directed, with regular check-ins with Heart’s Director of Volunteer Operations. Hours are seasonal — with July-September requiring up to 25-30 hours per week for volunteer recruitment and startup.
Requirements
Desired Skills and Background
A person who is successful in the role of Outreach Coordinator will likely have all or most of the skills/background below
- Commitment and passion for improving education for all people, with the belief that a strong foundation in math is critical to a person's success and that all students can learn math and ultimately perform at or above grade level.
- Makes a strong, positive impression in networking and community settings — polished, confident, and willing to make asks on behalf of Heart's mission.
- Self-starter with an entrepreneurial mindset; able to work toward goals with minimal supervision — especially important in a new market.
- Strategic thinker with a track record of learning and adjusting course based on new information, including seeking out best practices from other organizations and sectors.
- Highly organized and detail-oriented, with a strong belief in the importance of data.
- Experience with CRM platforms (Salesforce preferred) for managing relationships, tracking outreach activity, and reporting on progress.
- Proficient in Word, Excel, email and contact management, file sharing systems, and video conferencing platforms.
- (Preferred) Experience in community relations, corporate partnerships, nonprofit outreach, or event planning; strong public speaking skills; and/or existing connections in the Cabarrus County area.
- Makes Student-Centered decisions - Does what is best for students first, when conflicts arise. Demonstrates passion for Heart’s specific mission.
- Shows Gratitude - Celebrates students/ tutors/ donors/ schools and believes working with those stakeholders is a privilege. Celebrates accomplishments and the opportunity to make a positive difference. Is comfortable with and contributes to culture of philanthropy.
- Operates with a Growth Mindset - Constantly learns, grows, and adjusts to best advance our mission. Embraces feedback and opportunities for growth. Resourceful
- Demonstrates Precision and Reliability - Gives top-notch service to our schools, students, volunteers, and stakeholders through accurate data and accountability.
- Values Civic Engagement - Lives out the belief the community succeeds together by finding ways to volunteer and/or make contributions to the community
Some evening and weekend work may be required. We work collaboratively to establish sustainable schedules and are flexible where possible on remote vs. in-person work.
Commitment to Diversity
We believe that our differences make our team stronger, and we know that our students benefit from working with adults from all backgrounds. The team at Heart is specifically committed to supporting equal opportunity, both internally and externally, and is focused on providing culturally competent support to our students. As an equal opportunity employer, Heart is committed to providing employment opportunities to all qualified individuals and does not discriminate on the basis of race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, parental status, genetic information or characteristics, or any other basis prohibited by applicable law.
Resume And Cover Letter Required
Hiring Timeline: Interviews will begin at the end of April 2026. The position has a preferred start date of June 16th, 2026.
Salary Description: $25-29/hour
If you are interested in applying for a full-time position with Heart Math Tutoring, this part-time Outreach Coordinator has the opportunity for an expanded role as a full-time Outreach & Program Coordinator. Visit www.heartmathtutoring.org for more information.
Salary : $25 - $29