SECRETARY - 10132026-81664

Job Information

State of Tennessee Job Information

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF HEALTH, HAMILTON COUNTY

This position is located at the Southeast Regional Health Office.

This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.

Qualifications

Education and Experience: Education equivalent to graduation from a standard high school.

OR

Qualifying full-time secretarial or office clerical experience may be substituted for the required education on a year for year basis.

Overview

This position provides comprehensive, dependable, and high quality administrative and clinical support to the Tuberculosis (TB) Elimination Program, the Southeast Region TB Clinic, and Communicable and Environmental Disease Surveillance (CEDS) program areas. The role ensures all assigned responsibilities are completed accurately, within required timelines, and in alignment with regional core values. Duties include patient coordination, clinical preparation, data entry, customer service, and operational support.

Responsibilities

• Coordinate Tuberculosis clinic patient appointments and collect required records.
• Maintain organized files and ensure a clean, patient-ready clinic environment.
• Schedule external services such as inspections and equipment calibrations.
• Prepare clinic charts and manage data, including immunizations, chest X-ray requests, dictations, and electronic health record documentation.
• Support immunization audits and complete sexually transmitted infection data entry and field records.
• Conduct patient searches and provide professional phone support.
• Assist staff with program data entry and general office operations.
• Contribute to efficient workflows across all assigned programs.

Competencies (KSA's)

• Customer and Personal Service
• Clerical
• English Language
• Mathematics

Skills:

• Active Learning and Listening
• Reading Comprehension
• Social Perceptiveness
• Time Management
• Writing

Abilities:

• Oral Comprehension & Expression
• Speech Clarity & Recognition
• Written Comprehension
• Memorization

Tools & Equipment

• Computers
• Copier/Scanner/Fax Machine
• Various Office Equipment (i.e. Postage Meter, Laminating Machine)
• Telephone
• Audio & Visual Equipment

TN Driver Standards

State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications:

• A valid driver's license
• For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations.

Please include your Driver's License Information under the Licenses and Certifications section of your application.

**Agencies may allow an exception based on other factors.