What are the responsibilities and job description for the Legal Assistant position at Hays County?
Essential functions, as defined under the Americans with Disabilities Act, include the responsibilities, knowledge, skills, and other characteristics listed below. This list of responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Summary
Under general supervision, the Legal Assistant performs a variety of administrative and clerical support functions for the Criminal District Attorney or Assistant Criminal District Attorney(s) to whom assigned. This position affects the accuracy, reliability, and acceptability of further processes and services.
Individuals in this position serve at the pleasure of the current elected official.
Summary
Under general supervision, the Legal Assistant performs a variety of administrative and clerical support functions for the Criminal District Attorney or Assistant Criminal District Attorney(s) to whom assigned. This position affects the accuracy, reliability, and acceptability of further processes and services.
Individuals in this position serve at the pleasure of the current elected official.
- Performs general clerical duties including answering the telephone, filing, and typing correspondence.
- Assists the general public via telephone or in person with information pertaining to various legal issues and questions.
- Assures the services delivered meet quality and timeliness standards.
- Manages money orders and checks received in payment for discovery, including preparing receipts and accounting reports according to mandatory county policies.
- Establishes and manages electronic and physical filing system.
- Manages caseload from intake to closing with accuracy.
- Prepares and drafts orders, motions, judgments, petitions, and other legal documents.
- Processes computerized information on records systems such as Odyssey, Evidence.com, CIS, and Quetel with attention to detail and accuracy.
- Prepares criminal history rap sheet reports on the TLETS system in accordance with all guidelines laws and regulations required.
- Researches, interprets and analyzes criminal history data of defendants to locate and request prior conviction records.
- Attends TLETS certification class to obtain/maintain license for accessing sensitive information including criminal history and driver’s license records.
- Maintains state standing of CJIS (Criminal Justice Information System) reporting completion to maintain funding.
- Maintains confidentiality and security of records and information.
- Establishes best practice procedures to ensure complete dissemination of Discovery and compliance with the Texas Code of Criminal Procedure Article 39.14.
- Communicates with defense counsel, court and clerk staff, and law enforcement representatives as necessary to achieve justice.
- Aids assigned prosecutors with obtaining, disclosing, reviewing, and preparing evidence for trial and/or to satisfy statutory, ethical, and constitutional obligations.
- Logs and manages all evidence (photographs, video and audio recordings, documents, compact or digital versatile discs, and other physical items in the custody of the Criminal District Attorney) for evidentiary purposes and for eventual provision in discovery to defense attorneys.
- Performs various functions related to processing charging instruments, namely complaints and information and indictments. Felony legal assistants manage the grand jury process, which includes reviewing and formatting indictments, preparing plea paperwork, serving as bailiffs and otherwise facilitating Grand Jury.
- Maintains state compliance for CJIS requirements.
- Reviews graphic, gory, or disturbing evidence.
- Bilingual Assistants translate communications to Defendant’s regarding their case status and the legal documents to be filed.
- Performs other duties as assigned.
- High School Diploma or equivalent required.
- Completion of legal secretary program or equivalent or two or more years of college preferred.
- Two years experience in the legal profession preferred serving as a legal secretary, paralegal, or a related position or any equivalent combination of experience and training.
- Class C driver’s license.
- Bilingual preferred (Spanish and English).
- Attend and successfully complete TLETS training.
- Clear Criminal History required.