What are the responsibilities and job description for the Accounts Payable Specialist position at Hayes Locums?
Physician recruitment agency and healthcare locums staffing firm focused on providing excellent service to our practitioners and clients. We have won multiple industry awards including Best Places to Work, and Diamond Award Winner for Best of Staffing Client and Talent Satisfaction.
Position Title: AP Specialist
Overview: The Accounts Payable Specialist will report to the AP Manager and will assist in various Accounts Payable functions. Duties include but are not limited to, entering AP invoices, processing bill payments, assisting with provider payroll, and interacting with vendors, management, and other departments to verify payment details. The ideal candidate will play a key role in ensuring AP functions run efficiently, accurately, and timely. Candidate must be able to manage multiple tasks and deadlines efficiently while maintaining confidentiality, work well in a team environment with a positive attitude, be a quick learner, and tech-savvy.
Schedule: Mon – Fri 9am – 6pm fully in office. After 90 days, 1 remote workday on a rotating schedule (Wed/Fri).
Job Duties:
- Physician Payroll (1099 contractors via ADP):
- Review and approve timesheets and expense reports in Salesforce.
- Works with sales consultants/directors to correct any discrepancies.
- Works closely with the Assignment Coordinators while managing Pay Projections.
- Process payroll in ADP and reconcile with NetSuite and SalesForce.
- Assist in managing provider profiles in ADP.
- Accounts Payable:
- Managing Accounts Payable: Using accounting software, Netsuite, to handle accounts payable for various entities and vendors.
- Processing Invoices: Receiving, reviewing, and processing invoices for payment, ensuring they are properly approved and documented. Detailed coding and entering of 500-600 invoices a month. Remits payments to vendors via live Checks, ACH and/or online
- Reconciliation: Records and reconciles credit card payments daily. Compare purchase orders, prices, terms of payment, and other charges to ensure accuracy.
- Financial Reporting: Maintain accurate financial records, prepare reports, and assist with reports that need to be produced for Audits, month-end, and year-end.
- Vendor Relations: Establishing and maintaining relationships with new and existing vendors, ensuring timely payments, and resolving any discrepancies.
- Communication: Effectively establish communication and follow up, both internally and externally
Qualifications:
- Associate’s degree required; bachelor’s degree highly preferred.
- 3-5 years of AP experience in a high-volume environment.
- Experience booking month-end accruals.
- Strong proficiency in Excel and Outlook.
- Excellent written and oral communication skills.
- Must be a self-starter with a positive attitude and great organization and time management skills.
- Attention to detail, ensuring accuracy in financial transactions and records.
- Experience working in high-volume, deadline-driven environments.
- Experience collaborating effectively with departments and team members.
