Temporary Executive Assistant to High-level Principals (Long-term Opportunity)

As a Temporary Executive Assistant supporting senior principals at this established financial services firm, you will be the trusted support in managing several ever-changing calendars and executive-level needs. The ideal professional has experience organizing travel arrangements and pivoting at the drop of a hat. An ambitious administrative support professional seeking a long-term temporary role with a hybrid model will excel in this position. If you are a skilled planner, organizer, and have a “color-coordinated” methodology to balancing differing principal needs, send in your resume today!

Key Responsibilities:

• Organize several differing calendars for the leadership team, adapting quickly to changing schedules while maintaining strong organization.
• Manage complex travel booking, including flights, visas, hotels, and itineraries.
• Coordinate with internal teams to prioritize administrative needs.
• Manage day-to-day tasks and anticipate the needs of the firm.
• Stay informed on the status of projects to assist with general questions, proactively responding to executives on deliverables.
• Interface regularly with both internal and external parties and liaise with the senior management team to facilitate communication and coordinate messaging.
• Prepare technology for presentations, meeting rooms, and develop or edit PowerPoint presentations and Excel spreadsheets as needed.

Why You’ll Love Working Here:

• A globally recognized firm committed to long-term success and innovation.
• A well-oiled machine with standardized processes and wonderful resources for its team, dedicated to integrity, teamwork, and a positive work-life balance.
• This is a long-term temporary opportunity with a hybrid work model.

What We’re Looking For:

• Administrative arm. You are an experienced Executive Assistant with at least 3-5 years of experience; candidates with heavy scheduling and travel booking experience are encouraged to apply!
• Master organizer. You can handle multiple competing priorities and arrange schedules like a pro.
• Results-driven. You are resourceful, prepared, and detailed in every situation.
• Action-oriented. You can get the ball moving and make sure deadlines are met on time.
• Ambitious. You’re always hungry for more and looking for a long-term fit with a firm that offers growth opportunities.
• Highly communicative. You provide clear communication and have a humble spirit.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.