Office Manager

This boutique firm is seeking a highly organized, proactive Office Manager to support day-to-day operations and executive leadership. In this role, you will serve as a key point of coordination for administrative needs across the team—balancing scheduling, office operations, client interactions, and light financial tracking. The ideal candidate is resourceful, detail-oriented, and thrives in a fast-paced environment where no two days look the same.

Key Responsibilities:

• Manage complex scheduling for internal and external meetings, appointments, and events, ensuring seamless coordination across stakeholders.
• Respond to client inquiries and requests with professionalism, escalating action items as appropriate.
• Support a broad range of administrative functions, including workflow management, correspondence drafting, event and initiative coordination, and office hospitality (e.g., lunches and visitor experience).
• Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, itineraries, and expense reconciliation.
• Create a polished, welcoming experience for clients, guests, and visitors to the office.
• Extend assistance and services related to project requests and initiatives as assigned.
• Manage office operations and procedures to ensure organizational effectiveness and efficiency.
• Assist with basic accounting tasks such as invoicing, expense tracking, and budget management.
• Maintain office supplies inventory and equipment and liaise with vendors as needed.
• Handle sensitive information with discretion and maintain a high level of confidentiality.
• Perform general administrative duties such as filing, scanning, data entry, and document organization.

Why You’ll Love Working Here:

• Join a tight-knit, high-performing team that values collaboration and initiative.
• Generous benefits package including 100% paid medical insurance, bonus eligibility, catered lunch, gym benefits, and paid transportation.

What We’re Looking For:

• Bachelor’s degree preferred. You have Executive Assistant, administrative support to leadership or transferrable experience.
• Yes-person. No task is too big or too small; you enjoy impressing those around you with a humble go-getter spirit.
• Resourceful. You are solutions-oriented, taking initiative and following through without needing close direction.
• Client-minded. You are client-focused with strong interpersonal skills and a polished, professional communication style.
• Communicator. You have professional acumen when speaking with investors and formulating formal written work.
• Tech-savvy. You are proficient in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint); tech-comfortable and quick to learn new systems.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.