Office Manager/Administrative Assistant

If you're a proactive professional who enjoys creating structure, streamlining operations, and supporting a collaborative workplace, this opportunity is for you. As the Office Manager, you will serve as the operational hub of the nonprofit, ensuring the office functions seamlessly while overseeing day-to-day operations, coordinating vendors and facilities, and supporting employees across departments. This is an excellent opportunity for someone who takes initiative, anticipates needs, and enjoys making a meaningful impact behind the scenes all while benefiting from a flexible hybrid work schedule.

Key Responsibilities:

• Facilitate meetings, professional engagements and event preparation materials, day-of agendas and post-event tasks and reporting duties.
• Act as the key office point of contact with external and building vendor relationships, troubleshooting operational needs and spearheading office renovations and buildouts.
• Be an office resource; negotiate vendor contracts, monitor and track internal feedback and recommendations and implement operational processes to fit a mission-driven team.
• Maintain an organized space, stocked kitchen and office supply inventory, staying attuned to changing needs.
• Prepare meeting materials, rooms, technology specifics and coordination of scheduling needs across a team, prioritizing shared spaces across the team.
• Support staff members with special assignments and project-management tasks.

Why You’ll Love Working Here:

• Mission-driven, nonprofit work environment.
• The organization’s culture is extremely hardworking, tight-knit, and team-oriented.
• Highly competitive benefit offerings.
• Hybrid work model with flexibility for additional days in-office when needed is required.

What We’re Looking For:

• Office administrator. You have a minimum of three-plus years of office management, with an emphasis on vendor relationships and day-to-day office flow. Nonprofit, property management or high-end hospitality management are encouraged to apply!
• Committed to excellence, grounded in humility. You take pride in your work and lead with a “roll up your sleeves” mentality. Committed to the success of the team and the broader mission, you are service-oriented and consistently strive to provide a white-glove experience for those around you.
• Interpersonally engaging. At your core, you are a people-person and love serving as a go-between, operating as a key point of contact internally and externally facing, professionalism and approachability will be essential.
• Eager and driven. You are a go-getter and see every new challenge as a chance to prove yourself. Taking initiative to anticipate needs and proactively addressing potential conflicts is where you shine.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.