Coordinator

Success in this role comes from equal parts organization, communication, and collaboration. As the Coordinator for this respected financial firm, you will be the go-to resource for administrative support, helping the IT department stay organized, connected, and moving forward. This is an excellent opportunity for someone who enjoys working with a variety of stakeholders, managing competing priorities, and contributing to a team that values professionalism, partnership, and operational excellence.

Key Responsibilities:

• Support the administrative functions of all IT related matters including licensing tracking, application management, and vendor relationships.
• Prepare and coordinate equipment for shipping and distribution within the office.
• Manage all vendor invoices, inventory audits, and purchasing equipment from suppliers.
• Assist management team with special projects and operational tasks as needed.
• Assist with relationship management for third party vendors, including but not limited to invoicing, licensing, research, contracts and agreement overviews, and communication.
• Ensure compliance across policies and procedures.
• Be a part of the employee onboarding and offboarding processes in collaboration with HR and IT teams, including the coordination of employee equipment set-up, distribution, and maintenance.
• Monitor the IT department’s financial tracking needs, ensuring budget management, accurate reporting, and reconciliation.
• Oversee equipment and inventory needs, monitoring effectiveness and employee usage.
• Be an active team participant with departmental projects and initiatives.

Why You’ll Love Working Here:

• Leadership that invests in its employees.
• Medical, dental and vision insurance along with sustainability incentive benefits for recycling and taking public transportation.
• An environment with lots of opportunity to learn from best in class!
• This role requires five days in office to support on-site staff.

What We’re Looking For:

• Administrative alignment. You are skilled in operating across various technical programs and enjoy supporting a team with administrative functions having at least one year of support experience.
• A natural organizer. Inventory lists, budget records, and vendor contracts don't intimidate you, in fact, keeping things accurate and audit-ready is something you take genuine pride in.
• A connector. You build strong working relationships and you know how to navigate competing priorities without losing your collaborative spirit.
• Problem-solver. You don't wait to be told what needs attention; you spot it, address it, and follow through, all while keeping the bigger picture in mind.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.