Accounting Specialist

We are seeking a meticulous, detail-oriented, and organized person to join our accounting team. The ideal candidate thrives in a fast-paced environment, enjoys problem-solving, and takes ownership of their work while supporting others. This is a young and growing company, so adaptability and a hands-on approach are essential. Additionally, this is a remote position that requires autonomy to plan, prioritize, and achieve goals independently within specified time periods.

Job Summary

The Accounting Specialist plays a vital role in the accounting team, supporting both internal and external business partners. This position encompasses a diverse range of responsibilities, including but not limited to the review of expense reports, managing the accounts payable process, supporting vendor relationships, and ensuring compliance with internal policies and accounting standards.

Key Responsibilities

• Manage the accounts payable process to facilitate seamless communication and document handling

• Invoice review/processing in support of AP automation tool

• Reconcile vendor statements; investigate and resolve discrepancies appropriately

• Ensure compliance with internal vendor management policies

• Prepare and issue annual 1099 forms

• Collaborate with and support internal and external business partners to resolve inquiries and address concerns

• Review employee expense reports and provide support/guidance as needed

• Support the procurement card program by assisting with report corrections, missing receipts, and inquiries

• Follow up on delinquent submissions and approvals for timely reporting of expenses

• Assist with the design and development of an expense report guide for distribution to employees

• Ensure compliance with company expense policy

• Reconcile bank accounts with general ledger activity

• Perform daily reconciliations of operating bank account activities and financial ledger accounts to ensure accuracy

• Assist with period-end close responsibilities, including accruals and journal entry preparation

• Perform account analyses to identify anomalies or missing transactions

• Support compliance with local, state, and federal reporting requirements and tax filings

• Prepare monthly sales tax returns

• Support financial audits related to assigned areas

• Assist with reconciliation of third-party partners’ accounts receivable

• Contribute to continuous improvement initiatives to enhance knowledge and drive process efficiencies

Qualifications/Skills

• Proven work experience as an Accounting Specialist or similar role

• In-depth understanding of accounting principles (debits, credits, general ledger structure)

• Experience with accounting software and systems (e.g., Excel, QuickBooks, NetSuite, BILL, Expensify)

• Strong attention to detail and organizational skills

• Ability to manage multiple tasks and meet deadlines

• Excellent communication and interpersonal skills

• Ability to handle confidential information with discretion