What are the responsibilities and job description for the Accounting Specialist position at Hajoca Corporation?
Are you detail-oriented? Do you have the discretion required to carefully handle financial information? Are you a problem solver and an excellent communicator? If so, we'd like you to join our dedicated team as an Accounting Specialist.
You Will
About the Role:
You Will
About the Role:
- Provide accounting and accounts payable support to our team.
- Monitor and update job queues daily, ensuring all actions are addressed promptly.
- Analyze reports such as Restocking Charges, Open Purchase Orders, and Unapproved Accounts Payable, ensuring timely review and follow-up.
- Maintain and update vendor and manufacturer information in our computer software system.
- Assist customers, vendors, teammates, and managers as needed to facilitate smooth operations.
- Manage the Warehouse Reward Incentive Program by generating reports, analyzing data, and calculating rewards.
- Solicit vendor co-op funds for marketing materials.
- Track and ensure timely receipt of vendor rewards.
- Maintain confidentiality when handling customer, vendor, personnel, and company information.
- Work with various departments (e.g., Accounts Payable, Sales, HR) to ensure smooth coordination and support of activities.
- Assist colleagues and provide backup as needed to support departmental functions.
- Enter billing invoices, request vendor statements, and assist in resolving outstanding payments.
- Research, monitor, and process credits, special orders, and returns to ensure accurate accounting.
- Negotiate with vendors to minimize late fees and ensure accurate billing.
- Review and verify teammate expense and fuel reports, ensuring timely payment and distribution.
- Safeguard customer and company financial data in all activities.
- Successfully complete required safety and compliance training programs as assigned.
- Perform other reasonably related duties as assigned by immediate supervisor and other management as required.
- 2 or more years of experience in an administrative role, accounts payable, accounting, or a similar position.
- Valid driver's license
- Have advanced knowledge of accounts payable bookkeeping practices and terms.
- Have knowledge/usability of the applicable software system (Eclipse) to process payable invoices.
- Effectively use Microsoft Office software to communicate via email and review reports and documents.
- Possess outstanding customer service and interpersonal communication skills.
- Have a positive attitude and be well organized and self-motivated.
- Be able to work independently and with a team in a fast-paced and high-volume environment.
- Possess a high level of accuracy and attention to detail.
- Be able to build and maintain a positive working relationship with customers, vendors, and co-workers.
- Be able to assist with research, data analysis, and problem solving.
- Be able to prioritize work projects and multi-task.
- Read, write, speak, and understand English.
