Receptionist/Administrative Assistant

Job Summary

We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will be the first point of contact for visitors and clients, ensuring a warm and professional greeting while managing a variety of administrative tasks. Your proactive approach and excellent communication skills will help keep our office running smoothly, supporting overall productivity and client satisfaction. This paid position offers an exciting opportunity to develop your administrative expertise in a friendly environment.

Responsibilities

• Greet visitors, clients, and vendors with professionalism and courtesy, providing exceptional customer service at the front desk
• Manage day to day administrative tasks such as answering the phone, directing calls efficiently and answering inquiries promptly
• Handle incoming and outgoing correspondence, including emails, mail, and packages with accuracy and timeliness
• Maintain organized filing systems, data entry records, and office supplies inventory to ensure smooth operations
• Use Microsoft Office suite (Word, Excel, Outlook), Canva, and Adobe Express to prepare documents, spreadsheets, calendars, and reports
• Assist with calendar management and scheduling appointments for staff members or executives
• Assisting with financial tasks such as budgeting, invoicing, and expense tracking.
• Maintaining and organizing records, documents, and databases.
• Coordinating meetings, appointments, and travel arrangements for the staff.
• Supporting the Program Director/CEO in preparing reports, presentations, and other materials.
• Assisting with volunteer coordination and recruitment.

Experience

• Proven clerical experience or administrative support in a non-profit environment
• Strong computer literacy with proficiency in Microsoft Office applications and data entry skills
• Experience with phone etiquette to handle high call volumes effectively
• Familiarity with QuickBooks or similar accounting software is a plus for handling basic financial tasks
• Bilingual abilities are highly desirable to communicate effectively with diverse clients and team members
• Excellent organizational skills with the ability to prioritize tasks efficiently and manage time effectively
• Previous experience in customer service or front desk roles demonstrating professionalism and strong communication skills
• High school diploma or equivalent.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.

Join us to be part of a vibrant team where your organizational talents shine! We value energetic individuals who thrive on helping others and making a positive impact every day. This role offers a chance to grow your administrative skills while supporting a collaborative work environment.

Pay: $14.00 - $17.00 per hour

Expected hours: 20.0 per week

People with a criminal record are encouraged to apply

Work Location: In person

Salary : $14 - $17