What are the responsibilities and job description for the Front Desk Office Assistant position at Havas?
In office Monday to Friday
Hours are 8:30am – 5:30pm
Key Competencies:
- 1-2 years experience handling general administrative and clerical tasks
- 2 - 3 years front desk reception experience
- Must be able to work independently and as part of a team
- Outstanding interpersonal and verbal/written communication skills
- Customer service oriented
- Professional personal presentation
- Must be able to maintain a high level of confidentiality
- Highly organized with strong attention to detail
- Reliability, and the ability to work well under pressure
- Proficient in Word, Excel, Outlook and Concur
Responsibilities:
- Answer telephone, screen and field calls
- Respond to general phone inquiries from general public, clients, etc.
- Coordinate meetings (oversee conference room booking schedule on Outlook)
- Greet and assist office visitors upon arrival and ensure a welcoming environment
- Order refreshments and catering, set up audio/visual equipment as needed
- Assist in preparing expense reports for Executives
- Assist in administrative tasks
- Enter Guests into Proxyclick
- Adhoc projects
Salary : $50,000 - $60,000