What are the responsibilities and job description for the Accounting Administrator position at Harvey Vogel Manufacturing?
ACCOUNTING ADMINISTRATOR
Department: Finance Reports To: Office Manager / Credit Manager Location: Woodbury, MN
POSITION OVERIVEW
Harvey Vogel Manufacturing Co. is seeking a dependable, organized, and detail-oriented Accounting Administrator to support daily finance and accounts receivable operations.
This role supports daily AR processes, financial reporting, and customer payment communication and resolution. The position also provides backup support for front desk and visitor reception responsibilities as needed.
AREAS OF RESPONSIBILITY
Accounts ReceivableCustomer Support
- Generate customer invoices and review commission-related invoice details
- Upload invoices to customer portals and manage portal-related documentation
- Process daily cash receipts, ACH payments, checks, and banking transactions
- Reconcile payment discrepancies, short pays, and pricing disputes
- Communicate with customers regarding payment status and collection follow-up
- Maintain and respond to remittance email communications
- Create proforma invoices for Cash-In-Advance (CIA) accounts
- Release ship holds on accounts once payment requirements are satisfied
- Process standard credits and assist with RMA settlement documentation
- Support AR reporting, collection reporting, and month-end finance reporting
- Assist with maintaining accurate financial records and supporting documentation
- Ensure daily bank deposits are processed accurately and timely
- Maintain organized documentation and electronic records
- Assist with special projects and other finance-related tasks as assigned
BackupOffice Support
- Assist with departmental coverage for:
- Accounts payable invoice uploading
- Front desk coverage during lunches and absences
- Visitor assistance and administrative support functions
QUALIFICATIONSSKILLS
- Accounts receivable, B2B collections, or general accounting experience preferred
- Strong organizational skills and attention to detail
- Ability to communicate professionally with customers and internal teams
- Proficiency in Microsoft Excel and Microsoft Office applications
- Experience with Epicor or accounting software preferred
- Ability to work independently while contributing positively to a team environment
WHAT WE OFFER
- Competitive compensation package
- Health and benefit offerings
- Paid time off and holidays
- Stable and growing manufacturing company
- Collaborative team environment
ABOUT HARVEY VOGEL MANUFACTURING CO.
With over 80 years of manufacturing experience, Harvey Vogel Manufacturing Co. is a precision metal stamping and fabrication company serving customers across a wide range of industries including industrial, medical, transportation, robotics, automation, and electronics manufacturing.
We take pride in delivering quality workmanship and innovative manufacturing solutions to develop long-term customer partnerships. Beyond the work we do, we value a positive company culture and frequently host employee events and activities that help bring our team together.
If you are looking for an opportunity to join a well-established manufacturing company, we encourage you to apply.