Junior Business Operations Specialist

Business Operations Specialist 1

Lafayette, IN or Mossville, IL

12 months

Job Description

Summary: The main function of a business operations specialist is to maintain vendor relationships, acting as a business analyst for non-IT projects or filling organizational roles above an administrative level, but below a management level. Other responsibilities may include maintaining all project management processes, including project goals, deadlines, metrics and budget. The business operations specialist usually reports to a project manager or director.

Job Responsibilities: Establish and maintain communication services across business units or from the project team to the organization. Maintain the storage and retrieval of all project communications data and business metrics. Review contracts, cost proposals and contract supplements. Set up project and work breakdown structures. Establish and document business processes. Track project budgets and expenditures, monitor transaction controls and costs against budgets.

Skills: Verbal and written communication skills, attention to detail, customer service and interpersonal skills. Ability to work independently and manage one’s time. Knowledge of business and management principles involved in strategic planning, resource allocation, and production methods. Ability to apply accounting and mathematical principles to work as needed. Ability to analyze business trends and project future revenues and expenses. Previous experience with computer applications, such as Microsoft Word and Excel.

Education/Experience: Bachelor's degree in business management, economics, finance, human resources or relevant field required. 0-2 years related experience required.

Position’s Contributions to Work Group:

- Support the New Source Introduction (NSI) Portfolio Manger

- NSI project status tracking

- NSI DR/PR & GW Review archiving support

- NSI Portfolio Review support (material prep)

- Data mining / extraction (Excel, PowerBI)

Reason/motivation for request:

- Support needed to manage data and information associated with >100 active NSI projects to allow NSI Portfolio Manager to actively work portfolio issues

- Position will assist with archiving critical project data for future use

- Position will assist with data management in support of NSI current status and on-time project completions

Why Client? “Whether it be ground-breaking products, best in class solutions or a lifelong career, you can build what matters to you at Client. With 150 locations in countries around the world, what you create at Client travels and helps people around the world. You can collaborate with the best minds in the industry, complete meaningful work and continuously grow and develop through our various opportunities. Here, you can do the work that matters.”

Why this Role?

This role will play an active role in Core Component sourcing efforts to support Large Power Systems Division (LPSD) growth around the globe. This role will be engaged with a global team which is creating the foundation for LPSD’s future success. It’s an exciting time to be in Client's large engine business! This role will provide exposure to leaders across LPSD’s Core Component organization and an opportunity to develop program management skills.

Typical task breakdown:

- Support the NSI Portfolio Manger

- NSI project status tracking

- NSI DR/PR & GW Review archiving support

- NSI Portfolio Review support (material prep)

- Data mining / extraction (Excel, PowerBI)

Interaction with team:

- Daily interaction with NSI Portfolio Manager, NSI Leads, Strategy Leads, Engineers, and Project Management Office staff in support of outlined responsibilities

Team Structure

- Core Components is part of Client Large Power Systems Division

- Will report to the LPSD Core Components NPI Manager

* Currently has 8 direct reports

- Will work daily with the NSI Portfolio Manager (Work Director; reports to NPI Manager)

Work environment:

- Office environment

- Full time in office with flexibility to support work-life balance and global schedule

Education & Experience Required:

- Years of experience: 0-2

- Degree requirement: Bachelor's degree

- Degrees considered: Business Management, Economics, Finance, Human Resources, Organizational Leadership, Technology (Mechanical, Industrial), Technical Communications or relevant technical field required.

- Do you accept internships as job experience: Yes – 6mo max; preferred around engineering technical roles

Technical Skills

(Required)

- MS Office suite of tools

- Ability to use Power BI to generate reports

(Desired)

- Engineering or technical experience preferred

- Ability to understand and communicate technical concepts

Soft Skills

(Required)

- Excellent oral and written communication skills

- Excellent interpersonal and collaboration skills

- Ability to work in a fast-paced environment collaboratively and independently

- Ability to work effectively within defined processes

- Highly organized and able to work independently

- Able to communicate detailed information in a concise manner including executive summaries

(Desired)

- Ability to communicate upwards to key leaders and managers

- Desire for personal and professional growth

Disqualifiers/Red Flags/Overqualifications:

- Poor communication, interpersonal and/or collaboration skills