What are the responsibilities and job description for the Accounts Payable & Accounts Receivable Specialist position at Harvey Nash?
Job Title: Accounts Payable & Receivable Specialist
Location: Matawan, NJ – Onsite
Duration: Full-time
Job Description:
The Accounts Payable & Receivable Specialist will be responsible for managing store billing processes, beginning with IT-related charges and supporting the ongoing coordination between corporate departments and store locations. This role will serve as a key point of contact for invoice processing, billing approvals, and account coordination.
Timely and correctly processing of Vendor invoices and store billing.
Provide financial, administrative and clerical services in a high-paced and high-volume environment.
Job Description:
- Ensure that all payments and store billings are made in compliance with the Company’s financial policies and procedures
- Manage and process store billing for IT-related expenses, including:
- New projects
- Equipment purchases
- Quotes and proposals
- Service and support charges
- Work with IT department to obtain approval and resolution for all credits and invoices.
- Prepare billing documentation and submit it to the Store Receivables team for weekly billing
- Coordinate directly with store owners to obtain approvals and resolve billing questions
- Support accounts payable and accounts receivable functions related to store billing
- Process invoices accurately and in a timely manner
- Maintain organized records and supporting documentation for billing transactions
- Assist with account reconciliations and discrepancy resolution
- Collaborate with Accounting and IT departments to ensure proper allocation of expenses
- Reconcile and process store billings (i.e., marketing, support services, advertising, etc.)
- Collaborate with Department Heads to ensure all invoices and billings are completed timely
- Identify opportunities to improve billing workflows and efficiencies
- Responsible for Sales and Purchase reconciliation on Store billing G/Ls
- Process all store and vendor-requested queries in a timely fashion - within 48 hours
- Ensure good working relationships with store operators and vendors and promptly and professionally respond to all inquiries
- Request and follow up on monthly vendor statements to ensure timely payment
- Track weekly and monthly invoices by vendor
- Research vendor accounts, answer vendor inquiries
- Assist with vendor audits and process payments weekly
- Assist in the financial close by providing support for expense accruals and open invoices
Qualifications:
- Education & Experience
- Bachelor’s Degree
- Skills & Competencies
- 3-5 years of Accounts Payable experience
- Proficient in Excel, knowledge of SAP is a plus, or related accounting systems
- Well-organized, high degree of accuracy, and attention to detail
- Strong communication skills
- Must be a team player
- Ability to multitask in a high-paced environment
- Ability to interact professionally with internal departments, store owners or personnel
- Experience working with invoices, reconciliations, and billing processes
- Problem analysis and problem-solving skills
- Ability to meet deadlines and excels at time management and follow through
Salary : $55,000 - $65,000