Human Resources Administrator

JOB SUMMARY

The Human Resource Administrator aids with and facilitates the human resource processes at all business locations. This role administers employee health and welfare plans and acts as a liaison between employees and insurance providers. This position resolves benefits-related problems and ensures effective use of plans and positive employee relations. The Human Resource Coordinator ensures that certain plans are administered in accordance with federal and state regulations and that plan provisions are followed. This role provides administrative support to the human resource function as needed, including record-keeping, file maintenance, and HCM entry.

SUPERVISORY RESPONSIBILITIES

• None.

DUTIES/RESPONSIBILITIES

• Administers health and welfare plans, including enrollments, changes and terminations. Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions.
• Performs customer service functions by answering employee requests and questions.
• Completes Forms I-9, verifies I-9 documentation, and maintains I-9 files.
• Assists with new-employee background checks.
• Reconciles benefits statements.
• Conducts audits of payroll, benefits, or other HR programs and recommends corrective action.
• Assists with the processing of terminations.
• Assists with the preparation of the performance review process.
• Assists with recruitment and the interview process. Tracks the status of candidates in UKG Ready and responds with follow-up letters at the end of the recruiting process.
• Schedules meetings and interviews as requested by the Director of HR or Senior HR Manager.
• Makes photocopies; mails, scans, and emails documents; and performs other clerical functions.
• Runs semi-annual motor vehicle reports for employees receiving a vehicle allowance.
• Files documents into the appropriate employee files.
• Assists or prepares correspondence as requested.
• Conducts and/or assists with new hire orientation.
• Tracks attendance for corporate Harvey Cleary academy courses.
• Assists with planning and execution of special events such as benefits enrollment, training, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Prepares new-employee files.
• Performs other related duties as assigned.

REQUIRED SKILLS/ABILITIES

• Ability to speak both English and Spanish preferred, but not required.
• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organization’s HCM and talent management systems.

REQUIRED EDUCATION AND EXPERIENCE

• Bachelor’s degree in Human Resources, Business Administration, or related field required.
• Experience with UKG Ready preferred but not required.

PHYSICAL REQUIREMENTS

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 50 pounds at a time.
• Must be able to access and navigate each department at the organization’s facilities and jobsites, as needed.

Prospective employees must be able to pass a criminal background check and a random drug screen.