Executive Assistant

Harvard Resource Solutions is hiring an Executive Assistant to work in Brighton, MI on a temporary basis.

Working Arrangement: Hybrid (Mon-Thurs in office and Fridays are remote)

Reason for the opening: Maternity leave coverage.

POSITION TYPE: Full Time, onsite, Short Term contract position expected to last a minimum of three months.

PAY: $30.00 - $36.00 per hour based on education and experience level.

Day to Day Tasks

• Email/Inbox Management – responses, forwarding to others, flagging and follow up
• Facilitate Doc-U-Signs, flag supervisor and any board members on items, monitoring emails for things they needs to respond to
• Calendar tasks – accepting/declining, scheduling as needed (on site & off site)
• Meeting assistance – lunches, external guests follow up
• Day-to-day tasks as needed
• Travel arrangements – flights, cars, hotels
• Morning: Quick tidy of offices/desk – coffee cups, garbage.
• Help keep kitchenette stocked – chips, water, pop, coffee

Weekly Tasks

• Expense Reports – creating, collecting receipts, submitting and reviewing/approving
• Look ahead calendar mgmt. – 1-2 weeks ahead moving things due to conflicts.
• Finance-Ops Leadership Meeting Notes – any action items or scheduling need

Monthly Tasks:

• Support Accounting in saving and updating EAW Tracker – review, save, respond for corrections or update tracker with completed information.
• Meetings Notes – (Monthly Business Reviews, Region SI for Action Items)
• Updating monthly investor decks in binders
• Provide support as needed for calendar scheduling, reporting, and misc. office needs.

If you are a high performer and you think the above opportunity is appropriate for you, we invite you to apply to this job and email your resume to rrice@hrsus.com

We treat all resumes with strict confidentiality. We will always contact you first before submitting your resume to our client(s) for review. If you do not receive correspondence, you are not a fit for this position.

At Venteon and Harvard Resource Solutions, our talent acquisition team is proud to provide our clients with the most qualified Accounting, Administrative & Finance, Engineering, and IT talent in the industry today.