Accounts Payable and Expense Coordinator

VENTEON and Harvard Resource Solutions are hiring an ACCOUNTS PAYABLE AND EXPENSE COORDINATOR to provide support for a dynamic global company in downtown Detroit. You work on the accounting team with other Accounts Payable Specialists in a shared services center processing vendor invoices and expenses for all USA and Canada locations.

POSITION TYPE: Full time. 12-month contract. Hybrid work schedule. In office 2 days per week.

PAY: $25.00 - $30.00 per hour based on education, years of experience, and skill level.

Requirements of the Accounts Payable and Expense Coordinator:

• A bachelor’s degree in accounting or finance is desired but not required. Understanding of GAAP required.
• A minimum of 3-5 years of experience working in Accounts Payable supporting a multi-location environment.
• Experience reconciling and processing employee expense reports and credit card statements.
• Accurate data entry skills. A highly analytical person who enjoys working with spreadsheets and numbers.
• Familiar with the accounting month end close process including calculating accruals.
• Technical skills with MS Office and Excel. Experience working with Accounting/ERP Systems. NetSuite or Zip procurement tool is a plus. Experience with a time and expense system like Concur, SAP or Oracle required.

Duties of the Accounts Payable and Expense Coordinator:

• Retrieve vendor invoices from multiple sources. Analyze for accuracy, match to PO’s, code to correct expense account, and enter into the system for processing.
• Reconcile company credit card statements and expense reports. Review receipts and expenses for compliance with company policies. Code and enter into the system for processing.
• Manage the corporate credit card program by issuing and cancelling credit cards, reviewing limits, ensuring on time payments to credit card companies. Maintain the T&E system.
• Assist in processing vendor payments via check, ACH, and wire transfer.
• Monitor Accounts Payable emails. Provide direct support for vendor and internal inquiries. Escalate issues to AP Manager if/when needed.
• Reconcile Vendor account balances.
• Take part in month end close activities by ensuring all invoices are entered into the system prior to closing. Track unrecorded liabilities and provide information needed to calculate monthly Accounts Payable accruals.
• Generate monthly and ad hoc Accounts Payable reports.
• Follow all internal controls and ensure compliance with SOX. Provide information needed for audits.