Accounts Receivable Clerk

GENERAL DESCRIPTION – PURPOSE OF ROLE: The Accounts Receivable Clerk supports the day-to-day operations of the accounts receivable department by managing invoicing, payment processing, and account reconciliation. This role ensures accurate and timely recording of all customer transactions in accordance with internal accounting policies, responds to customer inquiries, and assists in resolving billing discrepancies. The position may involve using accounting software to track invoices and payments and contributes to maintaining the financial integrity of the organization.

Essential Functions:

· Prepare, create, and distribute invoices to customers in a timely manner.

· Record, verify, and post payments received from customers.

· Maintain and reconcile accounts receivable ledger to ensure accurate reporting of transactions.

· Monitor overdue accounts and follow up on outstanding balances.

· Respond to customer inquiries regarding invoices, payments, and account discrepancies.

· Research and resolve billing issues or discrepancies in collaboration with internal departments.

· Utilize accounting software and systems to manage accounts receivable records.

· Assist with month-end and year-end closing activities as needed.

· Support process improvements within the accounts receivable function.

· Ensure compliance with internal accounting policies and procedures.

Qualifications and Experience:

· Typically requires 1–3 years of experience in accounts receivable, bookkeeping, or a related accounting role.

· Demonstrated proficiency in managing invoices, posting payments, and reconciling accounts.

· Experience in using accounting software or enterprise resource planning (ERP) systems is preferred.

Knowledge, Skills, Abilities:

· Strong understanding of basic accounting principles and accounts receivable processes.

· Excellent attention to detail and accuracy in recording financial transactions.

· Strong organizational skills and the ability to prioritize tasks effectively.

· Ability to communicate professionally with internal teams and external customers.

· Problem-solving skills to research and resolve billing discrepancies.

· Competence in Microsoft Office Suite, particularly Excel, for reporting and reconciliation.

Education Requirements:

· High school diploma required

· Associate degree in accounting or related field preferred.

Experience:

• Accounting: 2 years (Required)
• ERP systems: 2 years (Preferred)
• Bookkeeping: 2 years (Preferred)

Work Location: In person

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance