What are the responsibilities and job description for the Accounts Receivable Specialist position at Austin Urethane LLC.?
ACCOUNTS RECEIVABLE SPECIALIST
Responsible for managing the company’s incoming payments by ensuring accurate and timely invoicing, monitoring customer accounts and processing payments.
PRIMARY FUNCTIONS AND ESSENTIAL RESPONSIBILITIES
Invoicing and Billing
- Prepare and issue accurate customer invoices in a timely manner.
- Verify billing details, including prices, terms and account information.
- Manage recurring billing schedules and update customer records as needed.
Payment Processing
- Record and apply customer payments, including checks, ACH, wire transfers and credit cards.
- Monitor and reconcile daily payment batches with accounting records.
- Address and resolve payment discrepancies with customers.
Account Reconciliation
- Reconcile customer accounts and maintain accurate AR aging reports.
- Investigate and resolve discrepancies between payments and invoices.
- Collaborate with the accounting team to ensure accuracy in financial statements.
Collections and Customer Relations
- Monitor outstanding balances and follow up with customers on overdue accounts.
- Monitor and enforce credit policies and procedures.
- Contact customers to resolve billing disputes and negotiate payment plans if necessary.
- Maintain professional and positive relationships with customers.
Reporting and Documentation
- Generate AR reports, including aging schedules and collections status.
- Maintain organized records of invoices, payments and correspondence.
Process Improvement
- Identify opportunities to enhance AR processes and workflows.
- Implement automation tools to improve efficiency and accuracy.
POSITION REPORTS TO: Office Manager
QUALIFICATIONS
EDUCATION
- High school diploma or equivalent
REQUIRED KNOWLEDGE
- Knowledge of accounting principles and practices
- Familiarity with regulatory requirements related to accounts receivable processes
EXPERIENCE REQUIRED
- Proficiency in Microsoft Office
- Experience with process improvement initiatives is a plus
- Familiarity with AR automation tools and payment processing platforms
SKILLS & ABILITIES
- Ability to prioritize tasks, manage workload efficiently and meet deadlines in a fast-paced environment
- Strong attention to detail and accuracy
- Excellent organizational and time management skills
- Ability to prioritize tasks and meet deadlines in a fast-paced environment
- Excellent communication and interpersonal skills
- Ability to work independently as well as collaboratively within a team
Pay: From $18.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Vision insurance
Work Location: In person
Salary : $18