Program Coordinator

Our client, a private organization at the forefront of neurodegeneration research and health innovation, is seeking a Program Coordinator. This is a three-month contract opportunity supporting a high-impact research and data portfolio, providing program continuity through active project coordination, partner engagement, and contracts and grants management during a defined coverage period.

Location: Seattle/Kirkland, WA – Hybrid (3 days onsite)

Duration: 3 Months (Contract)

Compensation: $50 - $70 per hour.

Additional Compensation: This position is not eligible for bonus or incentive compensation.

Benefits: Benefits available to eligible employees or consultants may include medical, dental, and vision insurance, paid sick leave, retirement savings plans, and other employer-sponsored programs.

US citizens and those authorized to work in the US are encouraged to apply.

Work sponsorship is not available currently.

Summary

This is a hands-on Program Coordinator role supporting a complex, mission-driven neurodegeneration research and data initiative during a defined coverage period. The position is responsible for maintaining momentum across active workstreams while coordinating external partnerships, managing contracts and grants administration, and supporting executive-level program operations.

Key Responsibilities

• Manage day-to-day coordination across a neurodegeneration research and data portfolio, ensuring projects remain on schedule and key deliverables are achieved.
• Maintain program documentation including project plans, milestone trackers, risk registers, dependency logs, meeting agendas, meeting notes, and status reports.
• Coordinate meetings and communications with external research partners and stakeholders, preparing materials and documenting outcomes.
• Manage the full contract lifecycle, including drafting, routing, legal coordination, execution, record maintenance, renewals, amendments, and closeout activities.
• Track grants reporting deadlines and coordinate timely submission of required deliverables to funding organizations.
• Prepare and coordinate external communications, including funder reports, newsletters, and program updates.
• Support program leadership with special projects, planning activities, and operational initiatives as needed.
• Maintain organized records and documentation while ensuring confidentiality and compliance with organizational policies.
• Identify project risks, dependencies, and potential roadblocks while proactively communicating status updates to stakeholders.

Qualifications

• Bachelor's degree and 7 years of professional experience in project coordination, consulting, project management, or a related field.
• Demonstrated experience managing complex projects, including milestone tracking, stakeholder communication, risk management, and project documentation.
• Experience managing contracts and/or grants, including coordination with legal teams, compliance tracking, and lifecycle management.
• Experience supporting executive leadership or mission-driven organizations.
• Proficiency with project management and collaboration tools such as SharePoint, Smartsheet, Microsoft Project, Asana, or Confluence.
• Experience using reporting or data analysis tools such as Tableau, Power BI, or advanced Microsoft Excel.
• Strong organizational, communication, and relationship management skills.
• Proven ability to manage confidential information with discretion while balancing multiple competing priorities.

Nice to Have

• Experience supporting life sciences, healthcare, biomedical research, or data-sharing initiatives.
• Familiarity with neurodegeneration, neuroscience, or cognitive disease research environments.
• PMP, PRINCE2, Agile, Scrum, or other project management certification.
• Experience supporting nonprofit organizations, advisory boards, or governance committees.

About Hansell Tierney

Hansell Tierney is one of the premier staffing and recruiting companies in the Pacific Northwest. Launched in 2001, we are a woman-owned business that serves and staffs Northwest organizations by doing things the right way, not just the easiest way. Hansell Tierney partners with candidates and clients to match the best candidates with interesting local opportunities. We navigate every relationship with the highest level of discretion and service while holding ourselves accountable to our promises. Our business thrives on our deep understanding of the job market and our ability to skillfully tailor our recruitment process to meet our clients' unique needs.

This Organization Participates in E-Verify

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact the Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

Compensation and Benefits Disclosure

The compensation range listed above represents the expected range for this position. Actual compensation may vary based on factors including experience, skills, internal equity, and geographic location.

Benefits available to eligible employees or consultants may include medical, dental, and vision insurance, paid sick leave, retirement savings plans, paid time off, and other employer-sponsored programs.