Inventory Accountant / Mass Balance Analyst

*This role will be expected to work in a NYC Midtown West office for introductory months. Work from home/flexible work location will be considered for long-term.*

HBF Group is a privately held company headquartered in New York City, with a family of companies focused on egg production, including shell egg production and sales through a network of independent farmers, company-owned farms, and grading operations. We operate within a complex compliance framework requiring annual certifier audits, mass balance confirmations, and detailed inventory tracking to ensure proper segregation of organic and animal welfare products.

The Company currently runs grading operations through ten third-party co-packing facilities and one company-owned grading facility, with two additional company-owned facilities in 2026/2027. We operate in a NetSuite environment for finance, accounting, and production management, integrated with RF Smart for warehouse management.

We are recruiting for an Inventory Accountant / Mass Balance Analyst to work closely with the Supply Chain team (inventory movements and production scheduling) and the Customer Experience team (customer orders and sales). The purpose of the role is to ensure accurate accounting and integrity of mass balance across the various egg types produced and sold. This position will be a primary participant in certifier audits by providing mass balance calculations and explanations. Our intention is to establish a regular monthly mass balance confirmation/internal audit across all entities and egg types within 30 days of month-end.

Our company has multiple production locations at which more than one subsidiary has eggs being graded regularly. When we do so, generally one company will act as seller of record for any byproduct sales (the disposition of eggs that do not get packed directly into a carton for a specific order fulfillment). For one company to act as seller of record, we must record the inter-company transfer of the byproduct of the non-seller entity’s production to the seller entity. The Inventory Accountant / Mass Balance Analyst will be responsible for: 1) understanding from the Supply Chain team which companies have production at which facilities, 2) confirming with Customer Experience which company is acting as seller of record for byproduct sales, 3) ensuring inter-company pricing is correct, and 4) ensuring the weekly recording of the inter-company transfers required to maintain each company’s discrete mass balances. Additionally, because our source eggs carry several certifications and we have supply interruptions, we may opt to pack pasture-raised eggs into free-range-certified finished goods (if certifiers match) or we can use organic eggs to fill conventional orders. We need to be able to perpetually capture and confirm these instances to be able to convey mass balance gains and losses by egg type.

The Inventory Accountant / Mass Balance Analyst will be in the in-house lead on inventory reporting at the company-owned grading plants, as inventory movements and utilization are transacted and fully visible within in-house NetSuite system environment.

Specific Responsibilities

Monthly Mass Balance Confirmation

• Compile sales and production data to conduct mass balance confirmations for all egg types (organic pasture-raised, organic free-range, conventional free-range) for every month within 30 days of month-end across all active companies and all active production locations
• Identify and document any discrepancies and be in position to explain losses and down-packing frequencies
• Act as 3^rd party audit lead on mass balance confirmations
• Work with COO and VP of Compliance to improve mass balance calculation and reporting tools

Daily Inventory Coordination with Company-Owned Grading Facilities

• Review inbound nest run inventory and finished goods creation recordings for accuracy
• Identify daily at-risk inventory based on aging and ensure usage or disposition occurs
• In coordination with grading plant staff, Customer Experience and Supply Chain teams, ensure disposition and recording of finished goods byproduct produced
• Work closely with plant staff to identify and resolve discrepancies or questionable entries
• Support Customer Experience team in investigating customer claims, shortages and/or mis-shipments by providing inventory and production and shipping data to support disputes

Weekly Byproduct Sales Confirmation

• Working with Customer Experience team, ensure inter-company sales bookings align with actual disposition of inventories, in real life and in financials
• Working with COO/CFO, ensure inter-company pricing logic is applied
• Ensure inventories of byproduct at month-end at all production locations are captured and recorded on appropriate company Balance Sheet
  
• Compile sales and production data to conduct mass balance confirmations for all egg types (organic pasture-raised, organic free-range, conventional free-range) for every month within 30 days of month-end across all active companies and all active production locations
  
• Review inbound nest run inventory and finished goods creation recordings for accuracy
  
• Confirm mechanisms for sale of byproduct (3^rd party or inter-company) from each active production location

Skills and Qualifications:

• Strong analytical and data interpretation skills
• Inventory accounting / inventory equation knowledge
• Attention to detail and organizational skills
• High competency in Excel
• Effective communication, coordination, and escalation skills
• Inventory management experience in an ERP environment, ideally NetSuite but SAP, Oracle, or similar
• Ability to create reports and summarize information presented

Reporting:

The position will report directly to the COO/CFO to start. Ultimately, the position integrates information across Supply Chain, Customer Experience, and Finance teams but the intent is to act independently and coordinate across these 3 groups, as well as closely with the VP of Compliance related to 3^rd party audit requirements and responsibilities.

Salary : $80,000 - $90,000