Inventory Accountant

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Inventory Accountant / Mass Balance Analyst, Finance and Operations Division, HBF Shell Egg

Experience: 5 years of in-house operational and financial inventory management and/or operations analysis

HBF Group is a privately held company HQed in New York City with a family of companies based on egg production, including direct shell egg production and sales working with a network of independent farmers, company-owned farms production, and shell egg grading operations. We operate within a complex compliance framework requiring multiple certifier audits and mass balance confirmations annually, and inventory tracking to ensure legitimacy of organic and animal welfare inventory segregation. Additionally, the Company currently runs grading operations through ten 3rd party co-packing facilities along with one company-owned grading facility. We are building two company-owned additional grading facilities in 2026/2027. The Company works in a NetSuite environment for finance and accounting as well as production management, integrated with RF Smart for warehouse management.

The Company is recruiting for an Inventory Accountant / Mass Balance Analyst to work closely with the Supply Chain team, which oversees inventory movements and production scheduling, and the Customer Experience team, which oversees customer orders and sales transactions. The purpose of the position is to ensure accurate accounting and the integrity of mass balance across the various egg types produced and sold. The Inventory Accountant / Mass Balance Analyst would be a primary participant in audit reviews by our various certifiers to provide mass balance calculations and explanations. Our intention is to prepare a regular monthly mass balance confirmation/internal audit across all entities and egg types within 30 days of month end.

The Company has multiple production locations at which more than one subsidiary has eggs being graded regularly. When we do so, generally one company will act as seller of record for any byproduct sales (the disposition of eggs that do not get packed directly into a carton for a specific order fulfillment). For one company to act as seller of record, we must record the inter-company transfer of the byproduct of the non-seller entity’s production to the seller entity. The Inventory Accountant / Mass Balance Analyst will be responsible for: 1) understanding from the Supply Chain team which companies have production at which facilities, 2) confirming with Customer Experience which company is acting as seller of record for byproduct sales, 3) ensuring inter-company pricing is correct, and 4) ensuring the weekly recording of the inter-company transfers required to maintain each company’s discrete mass balances. Additionally, because our source eggs carry several certifications and we have supply interruptions, we may opt to pack pasture-raised eggs into free-range-certified finished goods (if certifiers match) or we can use organic eggs to fill conventional orders. We need to be able to perpetually capture and confirm these instances to be able to convey mass balance gains and losses by egg type.

The Inventory Accountant / Mass Balance Analyst will be in the in-house lead on inventory reporting at the company-owned grading plants, as inventory movements and utilization are transacted and fully visible within in-house NetSuite system environment.

Specific responsibilities:

• Monthly Mass Balance Confirmation
• Compile sales and production data to conduct mass balance confirmations for all egg types (organic pasture-raised, organic free-range, conventional free-range) for every month within 30 days of month-end across all active companies and all active production locations
• Identify and document any discrepancies and be in position to explain losses and down-packing frequencies
• Act as 3rd party audit lead on mass balance confirmations
• Work with COO and VP of Compliance to improve mass balance calculation and reporting tools
• Daily Inventory Coordination with Company-Owned Grading Facilities
• Review inbound nest run inventory and finished goods creation recordings for accuracy
• Identify daily at-risk inventory based on aging and ensure usage or disposition occurs
• In coordination with grading plant staff, Customer Experience and Supply Chain teams, ensure disposition and recording of finished goods byproduct produced
• Work closely with plant staff to identify and resolve discrepancies or questionable entries
• Support Customer Experience team in investigating customer claims, shortages and/or mis-shipments by providing inventory and production and shipping data to support disputes
• Weekly Byproduct Sales Confirmation
• Confirm mechanisms for sale of byproduct (3rd party or inter-company) from each active production location
• Working with Customer Experience team, ensure inter-company sales bookings align with actual disposition of inventories, in real life and in financials
• Working with COO/CFO, ensure inter-company pricing logic is applied
• Ensure inventories of byproduct at month-end at all production locations are captured and recorded on appropriate company Balance Sheet

Skills and Qualifications:

• Strong analytical and data interpretation skills
• Inventory accounting / inventory equation knowledge
• Attention to detail and organizational skills
• High competency in Excel
• Effective communication, coordination, and escalation skills
• Inventory management experience in an ERP environment, ideally NetSuite but SAP, Oracle, or similar
• Ability to create reports and summarize information presented

Reporting / Location:

• The position will report directly to the COO/CFO to start. Ultimately, the position integrates information across Supply Chain, Customer Experience, and Finance teams but the intent is to act independently and coordinate across these 3 groups, as well as closely with the VP of Compliance related to 3rd party audit requirements and responsibilities.
• Location preferred New York City in a Midtown West office location for introductory months, though work from home / flexible work location will be considered for long-term.