What are the responsibilities and job description for the Accounts Receivable Specialist position at Hamilton & Miller, PA?
Hamilton Miller & Birthisel LLP is a premier insurance defense trial law firm with a presence spanning Florida, New York, Virginia, Puerto Rico, Jamaica, the U.S. Virgin Islands, and The Bahamas. We are nationally recognized for our work in insurance defense, admiralty and maritime law, transportation and trucking, personal injury, premises liability, professional malpractice defense, construction, subrogation, and products liability litigation.The firm holds an AV® Preeminent rating-the highest peer-review distinction from Martindale-Hubbell-and is consistently ranked among the most diverse law firms in South Florida. Our attorneys are known for delivering swift, lucrative results, backed by a 24/7 emergency action response team serving clients in domestic and international jurisdictions.No agency submissions accepted.Summary:We are seeking an Accounts Receivable Specialist that is responsible for managing daily accounts receivable activities, including monitoring past due balances, updating collection statuses, and communicating with clients. This role also coordinates and files appeals for invoice reductions, ensures timely follow-up with timekeepers, and maintains accurate records in internal systems and spreadsheets.Supervisory Responsibilities:This position has no direct supervisory responsibilities.Responsibilities:Monitor accounts receivable daily to identify and address past dues balancesUpdate the Collections module with current collection statusesCommunicate with clients via email and phone regarding outstanding invoicesCalendar appeal deadlines in AIM for invoice reductionsFollow up with timekeepers to ensure timely appeal responsesFile electronic appeals with clients promptlyMaintain excel spreadsheets tracking Appeals, Carrier Releases, Write-offs, etc.Ensure compliance with data protection and confidentiality standardsStay informed on industry best practices and emerging trendsPerform miscellaneous duties as neededDesired Skills:Monitor accounts receivable daily to identify and address past dues balancesUpdate the Collections module with current collection statusesCommunicate with clients via email and phone regarding outstanding invoicesProficiency in Microsoft Office, particularly Excel (including VLOOKUP), Outlook, and Word.Education & Experience:High school diploma or GED required, associate's degree in Accounting, Finance, or a related field a plus.Minimum of 2 years of experience in accounts receivable or general accounting.Prior experience in a law firm or legal environment a plus.Familiarity with legal or professional software such as AIM and PerfectLaw preferred.Proficiency in Microsoft Office, particularly Excel (including VLOOKUP), Outlook, and Word.No agency submissions accepted.Application Process:Applicants must apply directly online instead of sending application materials via email. All inquiries are kept confidential. Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact our Talent Acquisition team.Essential Skills, Abilities & Competencies:While the specific job requirements may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all employees, which include but are not limited to:Communicate clearly and professionally-both verbally and in writing-with clients, attorneys, business professionals, and external parties. Produce high‑quality work product, respond to calls, and return correspondence promptly and efficiently. Deliver accurate, timely, and reliable work and consistently meet deadlines and performance expectations. Build and maintain positive, collaborative working relationships. Adhere to all firm policies, procedures, and professional standards. Perform both sedentary and physical tasks, including: Working at a computer for extended periods (on-screen reading, drafting, and typing)Participating in virtual meetings and conference callsAttending in-person meetings as neededManage competing priorities and work effectively under pressure in a fast‑paced environment. Perform other duties, tasks, or projects as assigned.What We Offer:Competitive annual compensation package with bonus potential.Flexible working environment: career and work-life balance supported.Comprehensive Benefits & Wellness Packages: Medical, Dental, Vision, FSA Medical & FSA Dependent Care, Life Insurance, STD, LTD, AD&D, EAP, and supplementary voluntary health plans.Biometric Wellness Screenings.Commuter Reimbursement Program (parking, train, bus, etc.).401(k) retirement plan with generous Firm match.Opportunities for creative freedom and idea exchange in an innovative workspace.Our Culture - Collaborate with a Dynamic Legal TeamAt Hamilton Miller & Birthisel, we cultivate talented individuals who bring fresh perspectives and innovative ideas. We offer a vibrant, inclusive culture where professional growth is celebrated, and success thrives through innovation, diversity, and collaboration. Your voice will be heard, your contributions valued, and your potential realized.Equal Employment Opportunity StatementHamilton Miller & Birthisel LLP is an equal opportunity employer and prohibits discrimination or harassment of any kind-for any protected characteristic under federal, state, or local law, including race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age (40 ), disability, genetic information, veteran status, marital status, and more. We provide reasonable accommodations for disabilities, pregnancy, religion, and other protected needs and protect confidentiality and non-retaliation for individuals who raise discrimination concerns or participate in investigations.DISCLAIMER: The preceding job description has been designed to indicate the general nature and level of the work performed by the employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and/or qualifications required of employees assigned to this job. For this position may be modified at the Firm's discretion at any time. This job description does not change the at-will nature of employment.