Yard Equipment Coordinator

Job Posting: Equipment Coordinator – Oregon

Company: Hamilton Construction Co.

Location: Springfield, Oregon (On-site; frequent travel to Coburg office)

Schedule: Monday–Friday, 7:00am–3:30pm

Position Type: Full-Time, Non-exempt, Hourly

Starting Range: $29.00-$32.00 DOE

Company Overview

Hamilton Construction, established in 1939, is a respected heavy civil contractor serving the western United States. We specialize in bridge, highway interchange, and rail bridge construction. Known for our hands-on approach and commitment to excellence, Hamilton offers career growth, excellent benefits, and a positive work environment.

Position Overview

The Equipment Coordinator supports the Equipment Manager and team with equipment billing, asset tracking, work orders, fleet coordination, and office operations. Working knowledge of basic bookkeeping, including billing, account reconciliation, and asset depreciation is required. This full-time, on-site role involves occasional travel to the Coburg office. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced, deadline-driven environment.

Key Responsibilities

Equipment & Asset Coordination

• Maintain and reconcile equipment and vehicle asset records.
• Open/close work orders and update preventative maintenance schedules.
• Coordinate licensing, inspections, maintenance, and repairs across projects.
• Manage GPS and telematics systems.
• Track damage reports and loss documentation.
• Process Bills of Sale as directed.
• Provide equipment information to the Coburg office and job sites.

Billing & Financial Support

• Allocate equipment expenses to jobs and support monthly billing.
• Reconcile invoices, fuel card activity, and asset-related transactions.
• Prepare equipment data and reports for monthly budget meetings.
• Identify and resolve billing or cost discrepancies proactively.

Administrative & Operational Support

• Support the Equipment Manager with reports, spreadsheets, and documentation.
• Communicate with project teams regarding rental status, billing, and scheduling.
• Track tasks and deadlines, providing status updates.
• Manage calls, visitors, office mail, deliveries, supplies, inventory, and vendor relationships. Assist with travel arrangements and ensure work is completed accurately and timely.

Required Qualifications

• Proficient in Microsoft Outlook, Word, PowerPoint, and Adobe.
• Advanced Excel skills.
• Working knowledge of basic bookkeeping, including billing, account reconciliation, and asset depreciation.
• Strong analytical and problem-solving abilities.
• Exceptional organizational skills, including managing conflicting requests in a deadline-driven environment.
• Adaptable and flexible to changing schedules, priorities, and operational needs.
• Self-driven, proactive, and highly organized with strong follow-through.
• Comfortable taking direction while also taking initiative and working independently.
• Strong written and verbal communication skills.
• Professional, courteous, and service-oriented.
• Ability to manage confidential information with integrity and discretion.
• Regular, reliable, on-site attendance.

Preferred Qualifications

• Minimum of 5 years of administrative, accounting, fleet, or equipment experience.
• Construction industry experience.
• Experience with ViewPoint, HCSS, or similar construction management systems.
• Familiarity with fleet management and/or equipment rentals.
• Experience supporting budgeting or monthly financial reporting.

Compensation & Benefits

• Medical, Dental, Vision insurance
• Company-funded HRA account
• 401(k) with company contributions
• Paid time off
• Starting Hourly Range: $29.00-$32.00 DOE

Equal Employment Opportunity (EEO)

Hamilton Construction Co. is an Equal Opportunity Employer. We provide equal employment opportunities without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, disability, or protected veteran status. Women, minorities, veterans, and individuals with disabilities are encouraged to apply.

Application Information

For more information, visit: www.hamil.com

Submit your resume/application or mail/fax to:

Mailing Address:

PO Box 659

Springfield, OR 97477

Fax: 541-780-1242