Facilities Coordinator - Law Firm

The Facilities Coordinator will play a crucial role in maintaining a functional and efficient workspace and ensuring smooth operations. This position is essential in ensuring a comfortable, efficient, and vibrant workplace that reflects our firm’s commitment to excellence and community.

This role reports to the Facilities/Mailroom Supervisor.

Responsibilities include ::

• Maintaining a pristine office environment through daily inspections and prompt issue resolution.
• Performing daily inspection tours of the entire premises and equipment.
• Keeping detailed logs of inspections, noting service issues, calls to service providers, and resolutions.
• Monitoring lighting systems, equipment, and facilities to ensure they are operational.
• Responding to emergency situations, reporting issues to the Catering and Office Services Manager, and assisting with remedies.
• Implementing and maintaining preventative maintenance programs for office premises.
• Ensuring compliance with all NYC regulatory codes.
• Acting as a liaison with building management, ensuring inspections, repairs, and cleaning services meet building regulations.
• Assist with conducting fire safety drills and participate actively in emergency, fire protection, and disaster preparedness plans as a key member of the Fire Safety Team.
• Performing first-level troubleshooting for infrastructure issues, vendor equipment, and Client-owned equipment.
• Reporting any maintenance or facilities issues to the Facilities/Mailroom Supervisor.
• Assisting with other office space projects as needed.

Qualifications ::

• Outstanding customer service skills.
• Ability to communicate clearly and respectfully with individuals at all levels of the organization.
• Ability to lift, move and push up to 50 pounds on a regular basis, and to bend, stoop and reach for objects frequently.
• Ability to remain on one’s feet (standing and walking) for long periods of time.
• Generate clear, concise and well-organized written communications that are free of spelling and grammatical errors.
• Readily adapt to changes in the work environment while maintaining flexibility, composure and poise.
• Consistently meet deadlines, exhibit dependability, and follow instructions.
• Self-motivated; works well both independently and in a team environment.
• Proficient in troubleshooting and resolving office issues.
• Ability to work overtime as needed.

Experience ::

• High School diploma or GED required.
• A minimum of 2-5 years of relevant experience in facilities, operations, maintenance or building services is required. Professional services or commercial real estate experience preferred.
• Proficient with the Microsoft Office Suite and Internet applications; excellent written and verbal communication skills.
• Working knowledge of HVAC, electrical, and other building systems consistent with a commercial office building preferred.

Job Type: Full-time

Pay: Up to $75,000.00 per year

Work Location: In person

Salary : $75,000