Project Administrative Assistant

Job Title: Project Administrative Assistant

Location: Panama City, FL

Employee Type: Full-time Employee

Industry: Construction- Underground utilities and site work

Manages others: No

Job Type- Admin- Clerical, Accounting, subcontracts

Education: High School or equivalent

Position Overview

The Project Administrative Assistant supports project managers, superintendents, and field crews by handling the administrative, documentation, and coordination tasks required to keep underground utility and site utility projects running smoothly. This role is essential for maintaining accurate records, ensuring compliance, and facilitating communication between the office, field, clients, and vendors.

General Background/Work Experience Requirements:

• Experience in construction administration required.
• Proficient with Microsoft Excel, Word, Outlook and Adobe.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Detail-oriented with strong follow-through.
• Ability to work independently and as part of a team.
• Willingness to take initiative.

Travel: No

Relocation Covered: No

Job Description: These should be interpreted as examples of work, and are not necessarily all-inclusive.

• Answer phones, greet visitors, and support daily office operations.
• Prepare reports, spreadsheets and project correspondence.
• Provide administrative support to project managers and field supervisors.

The contents of this job description are intended to describe the general nature and level of work being performed by people assigned to this job.

It is not intended to be an exhaustive list of all the responsibilities, duties and skill required of personnel so classified.

Further, essential job duties are subject to change based upon business needs.