Assistant, Administrative, Presidents Office (Re-advertised)

Job Title Assistant, Administrative, President's Office (Re-advertised) Status Regular Full Time/Part Time Full-time Location Jamestown Campus Job Description

At Guilford Technical Community College (GTCC), we are dedicated to transforming lives through education and creating a lasting impact on our community. We invite passionate and innovative educators to join our mission-driven team, where you can enjoy a fulfilling work-life balance and competitive benefits, including a robust pension plan. Our beautiful, well-maintained campuses provide an inspiring environment for both teaching and learning, within an atmosphere of collaboration and excellence. At GTCC, you'll be part of a supportive, dynamic, and inclusive culture committed to delivering exceptional results, making it a truly amazing place to work and thrive.

The Administrative Assistant provides a wide variety of administrative and support functions for the Office of the President. This role requires a high level of professionalism, discretion, and initiative to ensure efficient daily operations and effective support of executive leadership and governance. The Administrative Assistant works both independently and collaboratively with a wide range of internal and external college constituencies, contributing to the smooth functioning of the President's Office and the broader institution.

Min Salary $40,172.55 Mid Salary $45,194.12 - We offer a competitive salary package that will be determined based on the candidate's experience level and qualifications related to the job. Compensation will be commensurate with your level of experience. Duties/Functions Difficult Challenges Contacts Education Required

Associates Degree in Business Administration, Office Management, Public Administration, or related field, or at least four years of related administrative experience.

Education Preferred

Bachelor's Degree in Business Administration, Office Management, Public Administration, English, or related field

Experience Required

Two years of related administrative experience and a proven record of progressively responsible experience in administrative functions, including evidence of experience in the following areas:

• Thorough knowledge of office practices, procedures, and equipment to include basic accounting practices to track budget and expenditures
• Proficiency in Microsoft Office products and experience using word processing, developing spreadsheets, developing presentations, and using database software applications
  
  

Experience Preferred

• More than 2 years of recent progressively responsible experience providing administrative support
• Recent event or meeting planning experience
• Experience making travel arrangements and submitting travel reimbursements
• Experience with procurement/purchasing processes and use of company credit card
• Calendar and contact management
• High level of organizational skills and the ability to manage multiple projects/events
  
  

KSA Required

• Ability to create, correct and format documents and communications. Work experience with word processing, database software, spreadsheets, presentation, and communication software. Willingness to be continually updated in these skills.
• Ability to work independently with limited supervision.
• Demonstrate initiative in upgrading skills with professional developmental opportunities.
• Ability to manage paperwork and confidential information with discretion and sensitivity.
• Exceptional organizational skills and deadline management with the ability to prioritize projects and tasks.
• Ability to work efficiently and calmly under pressure.
• Strong verbal skills and personable manner in dealing with the public in person and on the phone.
• Ability to compose correspondence with correct punctuation and grammar.
• Strong proof-reading skills.
• Ability to communicate effectively both orally and in written form.
• Punctuality and flexibility in time management.
• Neat, professional appearance and attire.
• Proficient computer skills.
• Accuracy and attention to detail is a must.
• Ability to organize and maintain files for ready access.
• Must be willing to work flexible schedules as needed. Will be in constant contact with public at all times.
  
  

KSA Preferred

Knowledge of NC Community College regulations, and knowledge of GTCC's internal structure and organization

Department/Job Specific Requirements

• Assist in planning and conducting College/department events to include coordinating logistics such as room reservations, catering, meeting materials, and technology needs. Examples of events include Graduation, All College Meeting, College Forums, etc.
• Working with the Sr. Executive Assistant, assist with the preparation of agenda, meeting materials, presentations, and minutes for committee, Board of Trustees, and corporation meetings and provide logistical support for all meetings. Function as backup in the Sr. Executive Assistant's absence.
• Order name badges for the college following College Wide Rule Employee Identification.
• Provide Administrative Support to the Chief Officer of Strategic and Industry Partnerships to involve scheduling, meeting planning, and contact management.
• Assist in planning and conducting College/department events to include coordinating logistics such as room reservations, catering, meeting materials, and technology needs. Examples of events include Graduation, All College Meeting, College Forums, etc.
  
  

Required

The following (compliance) training is required and must be completed within the first 30 days of hire with annual refresher training thereafter:

• Ethics
• Safety/Shooter on Campus
• Personal Information Protection Training (PIP)
• Anti-Discrimination/Harassment & Title IX
• Other training may be required as determined applicable.
  
  

Physical Demands Posting Type Staff