What are the responsibilities and job description for the Office Manager position at Guardian?
Job Title: Office Manager
Location: South Hackensack, NJ
Job Type: Full-Time | Onsite
Guardian’s mission is to responsibly handle the world’s IT assets, earning the trust of our partners, our people, and our planet.
Overview
We are seeking a reliable, organized professional to manage front desk operations and support day-to-day office functions at our headquarters. This role also provides administrative support to leadership and helps ensure the office runs efficiently and professionally.
Key Responsibilities
- Serve as the first point of contact for visitors, employees, and vendors
- Answer and direct incoming calls and inquiries
- Oversee general office organization, including common areas, conference rooms, and kitchen spaces, including maintaining and stocking the kitchen, building maintenance, and providing security badges.
- Support leadership with calendar management, scheduling, and meeting coordination, including administrative support for the CEO.
- Assist with travel arrangements, as needed
- Lead planning and execution of company events, including the annual team gathering
- Build and polish PowerPoint presentations for internal meetings and events
- Support onboarding logistics for new hires (workspace setup, materials, coordination with HR)
- Assist with internal communications to ensure information is shared clearly and timely
- Handle incoming and outgoing mail, packages, and deliveries
- Work cross-functionally with operations, HR, Sales, Finance, and leadership on administrative needs
Qualifications
- 2 years of experience in an administrative, office manager, receptionist, or similar role
- Strong organizational skills with attention to detail
- Ability to manage multiple priorities and follow through on tasks
- Strong communication skills (verbal and written)
- Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Ability to handle sensitive information with discretion
- Self-starter with a problem-solving mindset
- Bilingual in Spanish is a plus
Why You’ll Love Working Here
- Comprehensive health & dental benefits
- Company-Paid Life, Disability & AD&D Insurance
- Paid Time Off
- 401(k) with Company Match
- Career Development & Training – we invest in your growth!
Salary : $25 - $29