Director of Capital Projects - 3066

Guardian has an opportunity for a Full-Time Director of Capital Projects to join our team!

Position Summary:

The Director of Capital Projects will lead Guardian’s capital improvement program across a growing portfolio of affordable and market-rate multifamily properties. This is a strategic, portfolio-level leadership role focused on planning, coordination, consultant oversight, and ensuring the successful execution of capital projects. The position does not function as a construction manager, but rather as the owner’s internal representative overseeing third-party professionals and ensuring Guardian’s interests are protected.

Schedule: 40 hours / week; Monday - Friday

Compensation: $130k - $160k / annually DOE Benefits!

Benefits: Medical/Vision/Prescription Insurance, Dental Insurance, Medical/Dependent Care FSA, Life/AD&D Insurance, Employer-matched 401-K, 10 days of Vacation Time per year, 1 hour of Sick Time for every 30 hours worked, 7 Paid Holidays 1 Birthday Holiday, Employee Assistance Program.

Minimum Qualification Requirements

The requirements listed below are representative, but not exclusive of the knowledge, skill, and/or ability required.

• 10 years of experience in capital project oversight, asset management, or owner’s rep roles in multifamily or commercial real estate
• Strong understanding of capital needs assessments, reserve studies, and capital planning tools
• Proven ability to manage multiple concurrent projects across diverse markets and asset types
• Familiarity with HUD, LIHTC, and lender-driven CapEx compliance requirements
• Experience managing third-party construction managers, architects, and consultants
• Technologically savvy with experience in Yardi, Procore, or comparable systems
• Excellent organizational, communication, and cross-functional leadership skills
• Ability to balance strategic planning with tactical execution

Preferred Qualifications

The qualifications listed below are representative, but not exclusive of the knowledge, skill, and/or ability required.

• CAMT certification
• Previous experience in construction/carpentry
• Own or have access to a reliable and properly insured vehicle for use in business transportation needs and possess/maintain a valid driver’s license
• CPO (Certified Pool Operator) certification (may be required according to the regulations of the property’s State)

Essential Functions

To perform this job successfully, an individual must be able to perform each essential function satisfactorily with or without reasonable accommodations.

• Strategic Capital Planning
• Develop and maintain a multi-year capital improvement pipeline aligned with asset plans, reserve requirements, and investor expectations
• Ensure every asset has a baseline Capital Needs Assessment (CNA) and establish a process for periodic CNA updates
• Translate CNA findings into actionable CapEx scopes, budgets, timelines, and reserve draw schedules
• Coordinate with Finance and Asset Management on reserve sufficiency and funding strategies
• Project Oversight & Execution
• Oversee third-party consultants and vendors, including construction managers, engineers, architects, and other Owner’s Reps
• Lead RFP processes, bid evaluations, contracting, and contractor performance management
• Coordinate closely with Property Management and Maintenance to ensure timely access, minimize disruption, and deliver quality outcomes
• Monitor project timelines, track deliverables, and manage closeout processes with appropriate documentation
• Compliance & Risk Management
• Ensure all capital projects comply with lender, HUD, LIHTC, and investor requirements
• Identify and mitigate risks related to contractor performance, delays, or scope changes
• Maintain auditable project records for internal and external reporting
• Fee Capture & Reporting
• Establish and maintain a system to track Guardian’s 10% project coordination fee across all eligible projects
• Ensure accurate billing, recoverability, and documentation to support fee collection
• Create and maintain portfolio-level CapEx dashboards for executive leadership, asset management, and investor reporting
• Cross-functional Leadership
• Serve as the primary capital planning liaison across Property Operations, Asset Management, Development, Legal, and Finance
• Participate in capital planning, refinancing, and Investment Committee processes as needed
• Represent Guardian’s interests with external consultants and act as a clear point of accountability for project execution
• Leverage internal and external systems (e.g., Yardi, Procore, Smartsheet) to streamline documentation, approvals, and reporting

Guardian – Company Description

Guardian is a developer, owner, and operator of multifamily properties, providing innovative real estate solutions dedicated to community and housing for all. Based in the Pacific Northwest, our customer-focused team is committed to supporting and lifting the communities we serve. Since 2002, Guardian has developed or acquired 14,600 multifamily units and 350,000 square feet of commercial space. With more than 400 team members, our management portfolio consists of 149 communities across five states.

The Guardian Experience – Our People

Property Management is our strength. People have always been our passion. We are proud to have been recognized through employee surveys as a Top Workplace employer in 2022 and 2023. Our team is, and has always been, actively engaged in superior real estate management and enhancing the communities in which we live and work. The company is also an active contributor to a variety of housing and education causes, and in 2023, Guardian was named the Top Philanthropic organization for medium-size companies in its headquarters region. In this economy, companies come and go. As a third-generation, family owned firm, Guardian’s growth and stability has evolved the company into a leading Pacific Northwest real estate management and investment firm. 

Work Environment

This job operates in a professional environment. However, this role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines as well as construction tools.

AAP/EEO Statement

This institution is an equal opportunity provider and employer.

If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at http://www.ascr.usda.gov/complaint_filing_cust.html, or at any USDA office, or call (866)632-9992 to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410, or by fax at (202) 690-7442.

Acknowledgement

Please note this job description is not intended to include every specific job duty but to provide an overview of essential functions and requirements for this job.