Accounts Payable Specialist

Joining Guardian Fleet Services as an Accounts Payable Specialist means stepping into a fast‑paced, team‑driven environment where accuracy, accountability, and collaboration truly matter. You play a key role in keeping operations running smoothly by managing vendor relationships, ensuring timely payments, and supporting the financial backbone of a company dedicated to reliability and service excellence. It’s a place where your attention to detail is valued, your contributions are visible, and your growth is supported as part of a mission‑focused organization committed to keeping fleets moving!

Job Overview

An Accounts Payable Specialist is responsible for processing vendor invoices, ensuring timely and accurate payments, reconciling accounts, and maintaining organized financial records. The role supports smooth financial operations by resolving discrepancies, coordinating with internal teams, and upholding compliance with company policies.

Responsibilities And Duties

• Receive, audit and process high volume of accounts payable invoices in workflow.
• Analyze, research, and proactively resolve invoicing issues.
• Professional communication with internal business units to resolve invoicing issues.
• Research, respond to, and follow-up with vendor inquiries regarding invoicing and payments
• Verify accounts payable balances by receiving and reconciling vendor statements.
• Maintain vendor master list and data.
• Support month/quarter/year-end closing processes.
• Assist with periodic audits.
• Perform and support the accounting team as needed.
• Perform any other duties as assigned
  
  
  

Qualifications/Requirements

• At least 3-5 years of high-volume Accounts Payable and/or full-charge bookkeeping experience.
• Proficiency with Microsoft Excel
• General knowledge of Accounting and ERP systems (Sage Intact is preferred but not required)
• Workflow management and invoice approval process
• Basic bookkeeping and accounting principles
• Extraordinary attention to detail with strong analytical and problem-solving skills
• Strong verbal, interpersonal and written communication skills
• Ability to prioritize and multi-task in a fast-paced environment, execute goals, objectives, and action items.
• Ability to handle confidential information in a discreet, professional manner.
  
  
  

Physical Requirements - The job requires frequent use of hands to touch, handle, and feel, and to reach with hands and arms. May on occasion be required to exert physical effort involving lifting/moving objects that may weigh 20 pounds, stooping, reaching, carrying, and pushing. lifting, crawling, pulling, constant use of hands, significant bending and reaching, climbing. significant physical strength and stamina. Good hearing and vision required.

Benefits Offered:

• Paid Time Off & Paid Holidays
• Medical, Dental, & Vision Plans
• $15K Employer paid Life and AD&D
• 401(k) Plan
• Short Term Disability & Long-Term Disability
• Hospital Indemnity
• Cancer plan
• Accident Insurance
• Employee Assistance Program
• Employee Referral Bonus
  
  
  

EEOC Policy Statement - Guardian Fleet Services is an Equal Opportunity Employer and prohibits discrimination or harassment of any kind. All employment decisions are based on business needs, job requirements, and individual qualifications.