Payroll Specialist

Brief Description

Primary role of the Payroll Specialist is to administer the Payroll functions within the company. They will be primarily responsible for the processing and maintenance of the office and field payroll for the Company. The Payroll Specialist will report to the Accounting Supervisor.

Requirements

U.S. Citizenship is Required.

Required Education

• Associate degree or 5 years of experience in full-cycle payroll experience in the GC/Subcontractor construction industry.
  
  

Required Experience

• A minimum of five (5) years of full cycle payroll experience to include processing certified payroll and job cost processing.
• Experience with HRMS (ADP, Workday, Workforce Go, Paycor, Paycom etc.).
• Proficient in Excel.
  
  

Preferred Experience

• Sage300 (Timberline)
• Paying Union Employees
  
  

Preferred Knowledge, Skills, & Abilities

• Thorough knowledge of generally accepted accounting principles and the accounting disciplines of accounts payable, payroll and job cost
• Good understanding of accounting systems
• Excellent (written/verbal) communication skills
  
  

Summary

U.S. Citizenship is required.

Responsibilities/Duties

Processing Payroll

• Review all the time for the field and the bi-weekly employees in the company’s HRMS
• Communicate with employees regarding corrections to timesheets
• Upload the time file to Sage300 (Timberline)
• Make necessary changes to employee pay
• Review Sage300 (Timberline) edit reports for accuracy. Provide payroll reports to the Accounting Supervisor for approval
• Ensure changes are correct when reviewing Payroll Reports
• Utilize checklists during Payroll processing activities
• Upload payroll file to bank for direct deposit
• Print and distribute/mail all payroll checks and direct deposit forms
• Make timely payroll federal and state tax deposits
• Record all tax payments in Sage300 (Timberline) Accounts Payable
• Certified Payroll & Benefit Reconciliation
• Responsible for the scanning and filing of all timesheets, check stubs and other Sage300 (Timberline) Payroll reports in appropriate folders
• Pay weekly garnishments and record in Sage300 (Timberline) Accounts Payable.
• Print Sage300 (Timberline) certified payroll reports and create Excel upload files
• Utilize online certified reporting agents to report weekly wages (E-Mars, LCP Tracker, DLLR)
• Reconcile and pay benefits vendors
• Reconcile and pay union dues and fringes
• Prepare monthly, quarterly, and year-end payroll tax returns - federal, state & unemployment returns
  
  

Personnel Administration

• Import Employee information from Workforce Go, the company’s HRMS, into Sage300 (Timberline)
• Complete new employee set-ups and terminations in Sage300 (Timberline)
• Review and enter employee benefit changes in Sage300 (Timberline)
• Uploading pay stubs to Workforce Go
• Run PTO accruals in Workforce Go
• Maintain the certified pay rates and job local tables in Sage300 (Timberline)
  
  

Other Duties

• Attend, as appropriate, all in-house and external training programs.
• Assumes other special activities and responsibilities from time to time as directed.
• Employment Verifications
• Gather information for employees, insurance companies, government agencies, lawyers, etc.
  
  

Our benefits package is designed to support employee well-being and financial security, including employer-sponsored health and life insurance, paid time off for sick leave, maternity/paternity leave, jury duty, and vacation, and retirement options like 401(k) plans. Other compensation opportunities may include incentive bonuses, paid holidays, company training, and tuition assistance. WFH one (1) day per week. Comprehensive benefits will be discussed during the recruitment process; base salaries will be determined by skills, position, education. experience, market consideration, and geographic location. The salary range for this role will be $65,000.00-$75,000.00.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at hr@grunley.com or by phone at 240-399-6162 and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.