Payroll Specialist

Responsibilities

Kforce has a client that is seeking a Payroll Specialist in Washington, DC. Summary: The Payroll Specialist is responsible for ensuring accurate and timely processing of payroll for all employees within the organization. This role requires strong attention to detail, compliance with federal, state, and local regulations, and the ability to handle multi-state payroll complexities. The Payroll Specialist will collaborate closely with HR and Finance teams to maintain payroll integrity and support organizational goals. Key Responsibilities: Payroll Processing:

• Process bi-weekly or semi-monthly payroll for all employees, including timesheet verification and adjustments
• Ensure compliance with federal, state, and local tax regulations
• Manage garnishments, deductions, and benefit contributions accurately
  
  

Compliance & Reporting:

• Prepare and submit payroll tax filings and reports (e.g., W-2, 941, 1099)
• Maintain accurate payroll records and documentation for audits
• Stay current on payroll laws and nonprofit-specific regulations
  
  

System Management

• Utilize payroll software (e.g., UKG, Dayforce, ADP) for processing and reporting
• Support ERP or HCM system transitions and implementations as needed
  
  

Employee Support

• Respond promptly to employee inquiries regarding payroll, deductions, and tax withholdings
• Provide guidance on payroll policies and procedures
  
  

Collaboration

• Work closely with HR and Accounting teams to reconcile payroll with general ledger
• Assist with special projects, including grant-related payroll allocations and compliance reporting
  
  

Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred
• Proven experience in payroll processing; Experience with UKG is strongly preferred
• Knowledge of payroll compliance requirements, including tax filings and labor regulations
• Strong understanding of payroll accounting and journal entries
• Proficiency in Microsoft Office Suite (Excel required); experience with payroll systems and reporting tools
• Excellent attention to detail, organizational skills, and ability to meet deadlines
  
  

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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