Paralegal / Legal Administrator- Real Estate

Legal Administrator/Paralegal – Real Estate

Gruber & Tripp, LLC, in Greenfield, Massachusetts has been in operation for almost 50 years, and plans to be here at least that long into the future. The law firm handles a variety of matters, but is focused primarily on residential and commercial real estate conveyancing. Despite its lengthy track record, Gruber & Tripp strives to be innovative by incorporating technology and building efficiencies into the practice for the benefit of its employees and clients. As a small firm, Gruber & Tripp remains committed to offering the sort of work-life balance you rarely hear about in the practice of law. We work hard, and we play hard. (Just kidding, we don’t really play; but, we will endeavor to get you home for dinner.)

We’re looking for someone who can coordinate and oversee our busy real estate practice. There are a number of real estate transactions running through the office at any given time. This person will be able to manage organize and stay on top of multiple files at different stages of the process and be able to usher residential and commercial purchases and sales, from intake through post closing, start to finish. 

As a result, we’re on the lookout for a potential hire able to take on various tasks, including but not limited to communicating and finalizing numbers with lenders and other offices; drafting deeds and other sale documents; reviewing title examinations and preparing title insurance policies; communicating with vendors; engaging municipal officials; making physical file recordings at local registries of deeds. This person (maybe it’s you) may also assist with ancillary duties, including general office management and providing assistance to matters in other practice areas, as needed.

Responsibilities

· Provide administrative support under supervision of managing attorney

· Open and close law firm case files

· Manage client communications, including phone calls

· Schedule appointments

· Track various deadlines and manage follow-ups

· Draft documents and correspondence

Qualifications

· Professional, courteous, organized, good communication skills

· Attention to detail, efficient, follow-through, self-starter

· Proficiency with Microsoft 365 Qualia real estate conveyancing software

· 2-4 years experience in real estate law, real estate title experience a bonus

· Massachusetts Notary Public

· Bachelor’s degree or equivalent experience

Pay is commensurate with experience.

This position is anticipated to be a 5-days per week, in-office position in downtown Greenfield, Massachusetts. On the plus side, we know all the good lunch spots.

Please submit your resume at least two professional references with your application.