Property Finance Coordinator

Lincoln Management Company is a family-run real estate business dedicated to providing exceptional personal attention and maintenance across its diverse property portfolio. With a rich history dating back to the early 1900s, the company manages a mix of residential and commercial properties in the Amherst area, emphasizing quality, community, and responsive service. Our team is hands-on, collaborative, and operates in a fast-paced environment where flexibility, professionalism, and initiative are essential.

Position Overview

We are seeking a proactive, detail-oriented individual to support the financial and operational functions of the business. This role is best suited for someone who is resourceful, self-directed, and comfortable taking ownership of tasks and seeing them through independently.

While this position is primarily focused on financial management and internal operations, it also requires the ability to step into tenant and vendor communication when needed, including covering this responsibility in the absence of the office manager.

• Key Responsibilities
• Comfortable taking on a wide range of responsibilities and adapting to the needs of a small business environment to ensure smooth daily operations.

Financial Management

• Manage accounts payable and accounts receivable
• Process rent collections, invoices, and vendor payments
• Maintain accurate financial records and reporting
• Coordinate with CPA on tax preparation and filings
• Track expenses and assist with budgeting
• Manage accounts payable and receivable processes, ensuring timely payments and collections using accounting software such as QuickBooks or Sage.
• Reconcile general ledger accounts regularly to maintain accurate financial records.
• Prepare journal entries and assist with month-end and year-end closing procedures.
• Support payroll management activities, including data entry and benefits administration using systems like ADP or UltiPro.
• Maintain compliance with financial regulations
• Assist with audits by preparing documentation and supporting schedules related to property finances.
• Collaborate with property managers on budget tracking, expense analysis, and financial reporting.

Operations & Administration

• Support day-to-day office operations and internal workflows
• Maintain organized records, leases, and financial documentation
• Manage emails, calls, and general administrative tasks
• Identify issues and proactively resolve them with minimal oversight

Tenant & Vendor Communication (Required Support Role)

• Provide backup support for tenant communication as needed
• Step into a lead communication role when the office manager is unavailable
• Assist with coordinating maintenance requests and vendor scheduling
• Ensure timely and professional follow-through on all communications

• Proven experience in accounting or finance roles within real estate or property management environments.
• Experience with A/P, A/R, and general accounting practices
• Strong organizational and problem-solving skills
• Ability to work independently and prioritize effectively
• Clear and professional communication skills
• Join us as a Property Finance Coordinator and become an integral part of a dedicated team committed to excellence in property management and financial integrity!

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance

Application Question(s):

• “Can you describe your approach to problem-solving when you encounter something you haven’t done before?”

Ability to Commute:

• Amherst, MA 01002 (Required)

Apply here: https://www.indeed.com/job/property-finance-coordinator-bb9ab2915b930ed9