Visits Coordinator - Admission Office

Groton School is currently seeking a Visits Coordinator to join its Admission Department. The Visits Coordinator is responsible for the overall planning and execution of Groton School’s Admission Office visits program for prospective students and their families.

As a key front-facing member of the Admission team, the Visits Coordinator works to ensure that all visitors have an excellent experience when visiting the school, whether in person or virtually. This position requires an understanding of the admission cycle, excellent communication skills, and the ability to work effectively with adolescents from many different backgrounds. The job requires a penchant for organization and the flexibility to move from one task to another over the course of the day and throughout the admission season.

Responsibilities and Duties

● Greeting prospective applicants and their families when they arrive on campus

● Supervising the daily visit schedule and tour guide program

● Working with the Director of Admission to train admission prefects and tour guides

● Answering queries by phone and email

● Processing and maintaining application records

● Keeping members of the school community informed about visitors

● Helping with mailings throughout the year

● Assisting with the coordination of events and receptions both on and off campus, some of which may take place outside of regular hours

● Altering the admission page of the website as directed

● Sending emails to applicants as directed by the Dean of Admission

● Conducting interviews at times

Qualifications

● Ability to work effectively with adolescents from many different backgrounds

● Some experience in an educational environment is ideal

● Strong organizational and communication skills and excellent attention to detail

● Ability to exercise tact, discretion, and confidentiality

● Proficient with Microsoft Office and Google Workspace

● Ability to complete tasks on time despite distractions and interruptions

● Bachelor’s degree preferred

● Ability to learn and operate the Slate admission database

Additional Information

This is a 10-month full-time (40 hours per week) benefits-eligible, salaried position. The annual schedule coincides approximately with the school calendar (August 15 - June 15). The weekly schedule includes Saturday mornings once every third week between early September and late January, as well as covering the office for one week sometime between June 15 and August 15.

Please send your resume and cover letter to jobs@groton.org with Visits Coordinator in the subject line. No phone calls, please.

Groton School is an equal opportunity employer.

Pay: $60,000.00 - $67,000.00 per year

Benefits:

• 403(b)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $60,000 - $67,000