Accounts Payable Analyst

Company Description

Gridco is a utility infrastructure company specializing in power distribution, transmission, substation, and engineering services. We collaborate with utilities, cooperatives, and municipalities to build and modernize energy systems that power communities across the United States. With a strong emphasis on trust, safety, and technical excellence, we deliver solutions that ensure reliability and build enduring partnerships. At Gridco, our team is our greatest asset; we prioritize their growth and foster a culture of integrity and collaboration. Together, we create resilient, sustainable energy infrastructure for future generations.

Job Summary:

The Accounts Payable Analyst is responsible for managing the full-cycle accounts payable process, ensuring timely and accurate processing of invoices, payments, and vendor records. This role supports month-end close activities, maintains compliance with company policies and accounting standards, and provides analytical support to improve AP efficiency and controls.

Key Responsibilities:

• Process vendor invoices accurately and in accordance with company policies and approval workflows.
• Reconcile vendor statements and resolve discrepancies and payment issues in a timely manner.
• Prepare and process weekly and monthly payment runs (ACH, checks, wires).
• Complete credit application and maintain vendor master data, including W-9s and tax documentation.
• Support month-end and year-end close by preparing AP accruals and account reconciliations.
• Monitor aging reports and ensure timely payment to avoid late fees and maintain positive vendor relationships.
• Respond to internal and external inquiries regarding invoice status and payments.
• Identify opportunities to improve AP processes, controls, and system efficiencies.
• Support internal and external audits by providing documentation and explanations as requested.
• Process, enter and code credit card and fuel transactions to ensure proper coding.
• Analyze and audit credit card and fuel transactions to ensure compliance with company policies and internal controls.
• Coordinate and assist in the preparation, issuance, and tracking of purchase orders to ensure timely and accurate procurement.
• Assist with 1099 preparation and reporting.

Qualifications:

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred
• 2 years of experience in accounts payable in a construction environment.
• Strong understanding of job costing and internal controls.
• Experience with ERP systems (e.g., Viewpoint Vista, Sage Timberline, SAP, Oracle, NetSuite, Dynamics) and invoice workflow tools.
• Proficient in Microsoft Excel (VLOOKUP/XLOOKUP, pivot tables a plus).
• High attention to detail and strong organizational skills.
• Ability to manage multiple deadlines in a fast-paced environment.
• Strong communication and problem-solving skills.

Preferred Skills:

• Experience in a high-volume, multi-entity construction company.
• Knowledge of sales/use tax and 1099 reporting requirements.
• Experience with automation or AP process improvement initiatives.