What are the responsibilities and job description for the Bookkeeper position at Greystone Automotive Group?
Position Summary
We are seeking a detail-oriented and dependable Part-Time Bookkeeper to support the accounting operations of a growing automotive and collision services business with multiple locations.
This position will report to the Comptroller and assist with daily bookkeeping activities, accounts payable, accounts receivable, account reconciliations, and maintain accurate financial records using QuickBooks Online, Automotive and Collision management software.
Training will be provided on company procedures, QuickBooks Online workflows, and Automotive and Collision accounting processes.
Schedule: Approximately 20 hours per week (3 days per week). Schedule flexibility may be discussed based on candidate availability.
Responsibilities
Accounts Payable
- Enter vendor bills accurately into QuickBooks Online
- Transfer daily data from Makershub and CCC One
- Review vendor statements and reconcile balances based on the information posted in QuickBooks Online
- Assist with identifying missing invoices, credits, and discrepancies
- Track vendor credit memos and returns
- Maintain organized vendor documentation
- Reconcile Parts vs Purchase Order in Tekmetric and CCC One
- Apply vendors payment in QuickBooks Online
- Submit Remittance Notice to vendors after payments are completed
- Prepare vendors checks in QuickBooks Online
- Prepare, schedule and post the utilities bills and insurance payments
Accounts Receivable
- Apply customer payments accurately in QuickBooks Online
- Assist with monitoring accounts receivable outstanding balances
- Maintain accurate customer records and files
Automotive and Collision Accounting Support
- Support the accounting process between Tekmetric and QuickBooks Online
- Review transactions transferred through Accounting Link
- Help reconcile sales, payments, and vendor-related transactions
- Posting manual entries in QuickBooks Online (Bills)
- Posting all credit cards transactions in QuickBooks Online and reconcile the transaction according to credit card receipts and payment information
Month-End Support
- Prepare checks in QuickBooks Online for later printing
- Maintain supporting documentation organized and filed
- Support month-end closing procedures
- Prepare the necessary Jornal entries in QuickBooks Online
- Assistant to the Comptroller
Qualifications
- Previous bookkeeping or accounting experience preferred
- Knowledge of QuickBooks Online
- Basic understanding of accounting principles
- Strong attention to detail and organization skills
- Comfortable working with Excel spreadsheets
- Ability to learn new software and procedures
- Reliable and able to work independently
Preferred Experience (Not Required)
- Automotive and Collision industry experience
- Experience with Tekmetric and CCC One software similar Automotive and Collision management software
- Vendor reconciliation experience
About the Role
This position will work closely with the comptroller and the accounting team and will receive training and guidance to learn our internal processes. The ideal candidate is someone who enjoys organized work, can manage confidential information, possess strong problem-solving skills, and maintain accurate financial information.
Pay: $20.00 - $25.00 per hour
Work Location: In person
Salary : $20 - $25