Bid Coordinator – Construction & Preconstruction

Location: Columbus, Mississippi
Employment Type: Full-Time
Reports to: Director of Preconstruction

Position Overview

Gregory Construction is seeking an organized, detail-oriented Bid Coordinator to join our Preconstruction team in Columbus, Mississippi.

The Bid Coordinator plays an important role in keeping construction bids organized and moving forward from initial opportunity through final submission. This position will coordinate bid documents, deadlines, pre-qualifications, subcontractor and supplier outreach, proposal requirements, bid portals, addenda, and final submissions.

You’ll work closely with our Estimating, Preconstruction, Business Development, Operations, Project Controls, and leadership teams to make sure every bid is complete, accurate, professionally presented, and submitted on time.

This is an excellent opportunity for someone with experience in construction administration, estimating support, preconstruction, bid coordination, procurement, or document control who enjoys organization and working across multiple projects and deadlines.

What You'll Do

Bid & Preconstruction Coordination

• Coordinate construction bids from initial opportunity and pre-qualification through final submission and bid closeout.
• Review bid invitations, drawings, specifications, and procurement documents to identify requirements and important deadlines.
• Maintain the master bid calendar and track deadlines for active opportunities.
• Create and maintain organized bid files, checklists, and supporting documentation.
• Monitor bid portals for new opportunities, invitations, addenda, clarifications, and changes.
• Maintain company registrations, profiles, and access to client and contractor bid portals.
• Identify missing information or potential deadline issues and proactively follow up with the appropriate team members.

Proposal & Bid Submissions

• Assist with preparing pre-qualification packages, statements of qualifications, proposals, bid forms, and supporting documents.
• Coordinate required company information such as project experience, safety information, insurance certificates, licenses, resumes, references, and other compliance documents.
• Review submission requirements and ensure all requested forms, signatures, acknowledgements, and attachments are included.
• Track addenda and confirm that the latest information is incorporated into bid documents.
• Perform final quality-control reviews before submission.
• Submit completed bids and proposals through electronic procurement and client portals.

Subcontractor & Supplier Coordination

• Maintain supplier and subcontractor contact information for the markets and scopes Gregory Construction pursues.
• Send requests for quotation (RFQs) to subcontractors and suppliers.
• Distribute drawings, specifications, scope information, and bid deadlines.
• Track subcontractor and supplier participation and follow up on outstanding quotes.
• Organize incoming quotations and revisions for the estimating team.
• Help identify missing quote coverage, late responses, duplicate proposals, and revised pricing.
• Communicate professionally with subcontractors and suppliers regarding bid requirements and deadlines.

Document Control & Reporting

• Maintain organized electronic bid files, drawings, specifications, addenda, forms, proposals, and submission records.
• Follow established file-naming, folder, and version-control procedures.
• Maintain accurate bid and opportunity information within company systems.
• Track bid results, including awards, losses, cancellations, and postponed opportunities.
• Assist with reporting on bid activity, submission deadlines, quote coverage, and outcomes.
• Maintain reusable bid templates, standard forms, and company qualification documents.

Estimating Support

• Learn to perform basic construction quantity takeoffs as needed.
• Assist estimators with bid preparation and document organization.
• Use construction drawings, specifications, and bid documents to support the estimating process.
• Help ensure estimators have the information and subcontractor/supplier coverage needed to complete competitive bids.

Qualifications

• 2 years of experience in construction bid coordination, estimating support, preconstruction, project administration, document control, procurement, or a related role preferred.
• Construction industry experience strongly preferred.
• Associate's or bachelor's degree in Construction Management, Business Administration, Engineering Technology, Communications, or a related field preferred, but relevant experience may be considered in place of a degree.
• Ability to manage multiple bids, deadlines, and priorities simultaneously.
• Strong attention to detail and organizational skills.
• Comfortable proactively following up with internal teams, subcontractors, suppliers, and clients.
• Ability to read and navigate construction drawings, specifications, and bid documents preferred.
• Familiarity with construction bidding and procurement processes preferred.
• Proficiency with Microsoft Office and PDF editing/markup software.
• Experience with electronic bid portals, estimating software, CRM systems, or construction management platforms is a plus.
• Strong written and verbal communication skills.

What We're Looking For

The right person for this position is someone who is highly organized, proactive, and comfortable owning deadlines.

You should enjoy keeping multiple moving pieces organized and have the confidence to follow up when information is missing. Attention to detail is critical because you'll help ensure our bids are complete, compliant, and submitted correctly and on time.

You don't need to be a senior estimator. We're looking for someone who understands the construction environment and can become a dependable coordination point for our Preconstruction team.

About Gregory Construction

Gregory Construction is a Christian-principled heavy civil contractor supporting large-scale mission-critical, industrial, and infrastructure projects. Our teams specialize in self-performed civil construction, including earthwork, underground utilities, concrete, and other critical scopes.

Our Core Purpose is to honor God, serve others, pursue excellence, and grow profitably.

Our Core Values are:

Safety | Integrity | Communication | Excellence | Determination

If you have construction coordination or preconstruction experience and enjoy keeping bids, people, documents, and deadlines organized, we encourage you to apply.