What are the responsibilities and job description for the Accounts Payable Clerk position at Green Energy Technical Services Group?
Description:
The Accounts Payable (A/P) Clerk is responsible for organizing, processing, and paying all transactions involving the procurement of goods, services, and settlement of employee-related costs. This role also monitors aged accounts to provide management with status updates and historical insights. As the first point of contact for vendor inquiries, the A/P Clerk ensures clear communication and maintains proper supporting documentation for vendors and audit requests. This position is on-site in Tehachapi, CA.
Requirements:Essential Functions of the position include, but are not limited to the following:
- Process invoices by verifying and matching against supporting documentation.
- Ensure timely and accurate payment of vendor accounts.
- Analyze, reconcile, and report on A/P aging, including tie-out to the G/L payables account.
- Assist with the periodic financial close process.
- Prepare and execute approved check runs; organize distribution with supporting documentation.
- Respond promptly to vendor inquiries regarding account status.
- Maintain organized A/P files and documentation in compliance with company policies.
- Reconcile monthly company credit card transactions.
- Post daily Concur payments into QuickBooks and apply payments to appropriate accounts.
- Collaborate with Controller on special projects as needed.
- Follow all company policies and procedures.
Essential Skills, Abilities, and Experience:
- Minimum of 3 years of direct experience in accounts payable processing.
- Strong communication skills to address issues and convey information effectively.
- Experience with integrated accounting systems.
- Solid understanding of accounting processes and procedures.
- Knowledge of 1099 processing and preparation for year-end distribution.
- Proficiency in Microsoft Word and Excel.
- Ability to manage multiple priorities in a deadline-driven environment
Desired Skills and Knowledge:
- Previous experience as an Accounts Payable lead.
- Experience with automated expense reporting systems.
- Familiarity with SAP Concur and QuickBooks
Education and Certification:
- Required: High school diploma or equivalent.
- Required: Legal ability to work in the United States.
- Required: Ability to pass a pre-employment drug screen and motor vehicle record check.