Assistant Director of Business Services

Job Title: Assistant Director of Business Services

Department: Business Services/Human Resources

Start Date: July 1, 2026, or as negotiated (work year is 12 months)

Contract Duration: To be negotiated with the Superintendent.

Reports to: Director of Business Services

Starting Salary Range: $65,000 to $95,000. Salary is commensurate with experience.

Join the forward thinking GCVS team dedicated to redefining virtual education in Massachusetts.

Position Summary:

The GCVS Assistant Director of Business Services is a proactive professional who serves as the primary "right hand" to the Director. This individual is a highly engaged, self-starter who thrives in a fast-paced primarily virtual environment, balancing detail-oriented business operations with sensitive human resources tasks. By anticipating needs and executing projects with precision, they play a critical role in the GCVS business office functions.

Duties and Responsibilities:

All duties are performed in a shared and collaborative spirit with the business office team. Teamwork and transparency are keys to productivity and efficiency.

• Payroll -
  • Work with the business office team:
    • Processing payroll data, ensuring hours worked, pay rates, deductions, and benefits are correct.
    • Ensuring payroll is processed in compliance with state, federal, and contractual guidelines.
    • Preparing payroll reports as needed for internal and external review.
    • Submission of deduction reports for MTRS reporting
  • Accounts Payable/Receivable -
    • Work with the business office team:
      • Reviewing Accounts Payable/Receivable process and procedures
      • Processing invoices, purchase orders, and payment requests in accordance with policies. Confirming accuracy of amounts, coding, and budget availability.
      • Issuing invoices in accordance with policies
      • Maintaining organized and detailed accounts payable/receivable files for auditing and reporting purposes
    • Financial Planning, Reporting and Compliance
      • Work with the Director of Business Services:
        • Manage financial affairs and reporting for GCVS.
        • Budget management to meet GCVS, state, federal and Massachusetts Department of Elementary and Secondary Education (DESE) requirements.
        • Budget planning and development, long-range financial planning
        • Complete all required state and federal financial reports.
        • Maintain accurate accounting records and supports year-end closing processes.
        • Oversee records for student activity accounts, revolving accounts, donation accounts, and various grant accounts.
        • Assist with fiscal year-end closing and audit.
      • Human Resources
        • Work with the business office team on all Human Resource related functions including:
          • Onboarding and offboarding staff
          • Processing retirement paperwork for MTRS
          • Ensuring that all personnel, medical records and other employment records and files are maintained in hard-copy and/or electronically in accordance with applicable laws and contract agreements.
          • Assisting administration with inquiries and support related to licensure.
          • Completion of annual letters of assurance for all school year and at-will employees.
          • Conducting wage/classification studies and market research when necessary.
          • Overseeing Open Enrollment as well as the administration of the health and dental benefits, life insurance, and other benefit Accounts for all school employees
        • Performs other duties as assigned by the Superintendent.

The statements above are intended to describe the general nature and level of work performed. They are not intended to be an exhaustive list of responsibilities.

Qualifications:

• Minimum of three to five years of experience in School Business Department/Municipal Finance Department
• Working knowledge of Department of Elementary and Secondary Education accounting requirements
• Proven ability to manage multiple high-priority projects simultaneously without sacrificing accuracy or detail.
• Ability to handle sensitive interpersonal situations with diplomacy, empathy, and professionalism.
• Strong analytical skills with the ability to gather, synthesize, and present complex information clearly.
• A "can-do" attitude with the willingness to pivot between HR tasks and business operations as the needs of GCVS shift.
• Brings a solution-oriented mindset and vibrant energy to the team, even under high-pressure deadlines.
• Willingness to learn new skills and adapt to an evolving virtual working environment.
• Exceptional initiative with the ability to identify operational gaps and propose solutions before they become issues.
• Possesses a solution-oriented attitude, characterized by meticulous follow-up and the ability to instill complete confidence in staff through clear, timely, and accurate communication.
• Highly approachable and collaborative; a person who takes pride in being a supportive, reliable, and positive partner to colleagues at all levels of GCVS.

Experience and Licensure:

• Professional Experience: 3–5 years of experience in a high-level administrative, business, or HR role, preferably within a school district or public sector environment.
• Advanced skills in Google Workspace and experience with school financial/HRIS software
• Bachelor’s Degree in Accounting, Business Administration, Human Resources, or a related field preferred.

Location Requirement:

• Residing in Massachusetts is strongly preferred, with the ability to travel to the GCVS Office/Student Support Center in Holyoke, MA, as required for office support, key work assignments, and meetings.

Interested Candidates:

Please submit the following:

• A letter of interest describing:
  • Your major professional accomplishments, and the teamwork and organizational skills you will bring to the GCVS Business/Human Resources Department.
• Evidence of the highest degree earned (copy of diploma, transcript, and/or certificate).
• Your current resume should include a list of three professional references with contact information.

Salary : $65,000 - $95,000