What are the responsibilities and job description for the HR/Payroll Administrator position at Grassi?
Human Resources & Payroll Administrator
Responsible for a full range of Human Resources, Payroll Administration, Travel & Expense Management, and more generalized administrative support for a small team spread out over seven (7) different locations. Responsibilities will include processing bi-weekly payroll, Benefit Administration, Recruitment, Compliance, Safety, Recordkeeping, Training and Employee Relations.
Job Description:
Responsible for a full range of Human Resources, Payroll Administration, Travel & Expense Management, and more generalized administrative support for a small team spread out over seven (7) different locations. Responsibilities will include processing bi-weekly payroll, Benefit Administration, Recruitment, Compliance, Safety, Recordkeeping, Training and Employee Relations.
Job Description:
- Process bi-weekly payroll using third party payroll processing company.
- Full responsibility for all HR recordkeeping to include maintenance of personnel folder, HRIS system, policy documents and all related and required documentation.
- Manage the time keeping system for VJIS team to include task and project assignments, time sheet management, and paid time off management.
- Administer health and welfare programs including the processing of enrollments, terminations and changes for health, dental, vision, life insurance, disability insurance, supplemental plans and a 401(k) plan.
- Provide support to employees with claims or other benefit related matters, as required.
- Conduct new employee orientations to include briefing of employees on all benefits, Company Policies and Company safety guidelines.
- Provide employee training and oversee VJIS training details, assignments and content in the learning management system (LMS)
- Work with Management to fill all open positions via active recruitment and management of all associated documentation.
- Assist with collecting data for all regulatory filings (EEO-1, VETS-100, OSHA)
- Implement VJIS Employee Morale Program.
- Fully process all new hires, terminations, transfers and relocations.
- Compliance related responsibilities include tracking requirements, completing documentation, renewing licenses and permits, and working with HR Director and Sr Management to ensure compliance with all local, state and Federal employment, safety, and radiation safety regulations.
- Assist with coordination of employee travel.
- Work with employees and supervisory team to track, review and process all employee expense reimbursement forms.
- Coordinate efforts with accounting team to ensure complete, accurate and timely generation and submission of time and material invoices to customers.
- Some project administration responsibilities include tracking of project status, assisting with the generation of documentation, customer submittals and shipping paperwork, and coordinating with accounting on project launches and invoicing.
- Additional administrative and clerical support responsibilities to include office management and providing admin support to Operations Manager, General Manager and President.
10% travel expectation to include monthly visits (day trip) to sister facility in East Haven, CT and potential visits to other VJIS employee sites around the country (no more than once per quarter).
Essential Skills:
- Bachelor’s Degree.
- Minimum two (2) years of relevant Payroll, Human Resources, Office management or Project Administration experience in an industrial environment.
- Familiarity processing payroll via third party program or working with an HRIS or LMS or ERP system
- Proficiency in MS Office; especially Excel
- Detail oriented.
- A team player with strong interpersonal skills
- Highly organized and self-motivated
- Strong analytical and problem-solving skills
Non-Essential Skills:
- Knowledge of all State and Federal employment laws and insurance regulations.
- Familiarity with OSHA workplace regulations.
- Prior experience working with ADP Workforce Now (WFN) and/or Deltek Replicon Timekeeping & Attendance system and/or TalentLMS.
- Prior experience working with MS Dynamics, AX or D365 ERP system.
Physical & Mental Demands:
- Regularly required to sit, walk, bend and stand.
- Will need to repeatedly use hands to finger, handle, feel and operate standard office equipment.
- Specific vision abilities required include close vision, distance vision and the ability to adjust focus.
- Expected to effectively communicate in person, on phone, and via email and other electronic devices on a continual and repetitive basis.
- Capable of Domestic travel via car, train, ferry and/or plane.
- Able to fulfill essential job function in a consistent state of alertness and safe manner.