What are the responsibilities and job description for the Accounts Payable Associate - Accounts Payable position at Granite YMCA?
Imagine going to work knowing that what you do each day positively affects the lives of the people in your community. At The Granite YMCA we are driven by our core values of Caring, Honesty, Respect and Responsibility. We create a work environment that promotes Youth Development, Healthy Living, Social Responsibility and Family Strengthening. Bring your passion to our mission!
Under the direct supervision of the Accounts Payable Manager, this position is responsible for timely processing of expenses and payments; will need to match vendor invoices to electronic purchase orders and confirm accurate posting to the general ledger; responds to inquiries from staff and vendors; supports Manager with vendor relationships and helps maintain auditable records. Responsible for organizing AP vendor files and storage.
ESSENTIAL FUNCTIONS:
Under the direct supervision of the Accounts Payable Manager, this position is responsible for timely processing of expenses and payments; will need to match vendor invoices to electronic purchase orders and confirm accurate posting to the general ledger; responds to inquiries from staff and vendors; supports Manager with vendor relationships and helps maintain auditable records. Responsible for organizing AP vendor files and storage.
ESSENTIAL FUNCTIONS:
- Timely and accurate completion of the AP cycle, including month end closing process, included but not limited to:
- Reconcile vendor statements;
- Review expenses for reasonableness;
- Verify purchase approvals;
- Run reports for vendor payments and have approved by AP Manager;
- Match invoices to checks, obtain required signatures and distribute checks;
- Maintain related hardcopy and digital files in accordance with the Y’s policies;
- Assist with maintaining the RAMP credit card system.
- Focus on efficiencies and effectiveness of processes.
- Develop positive vendor and staff relationships, supporting all related inquiries
- Cover for AP Manager in their absence.
- 1099 management and issuance.
- Perform AP support function assisting branch/program managers.
- Provide operational cash reconciliation support with the clearing of checks, etc.
- Prepare account reconciliations for assigned balance sheet and income statement accounts.
- Perform analysis and prepare journal entries and once approved by the AP Manager, record correcting transactions.
- Perform work on special projects as assigned, take ownership of the projects from collecting the data necessary through the completion of the reports with complete audit trails and documentation.
- Use effective, positive interpersonal communication skills.
- 3 years of AP experience and an associate degree in accounting.
- Proficient in Microsoft Office, Excel, Word, SharePoint, and enterprise accounting systems.
- Must have a strong work ethic, be dependable and credit worthy.
- Plan and organize workload, meet schedules and deadlines and be detailed oriented;
- Communicate effectively both orally and in writing with staff and the general public;
- Establish and maintain effective working relationships with co-workers;
- Work independently with little direction in a very dynamic and fast paced high volume environment with an emphasis on accuracy and timeliness;
- Maintain confidentiality in daily operations and conduct the responsibilities of this position in a professional manner.
- Generous paid vacation time - beginning with 4 weeks of paid time off (additional time accruing with tenure), plus 6 Holidays
- Medical, Dental and Vision insurance
- Tuition discounts to some NH and online schools
- Free YMCA Family Membership
- 50% discount on Early Childcare, School Age Childcare, and Summer Camp services
- Discounts on Programs for yourself & family members
- After qualifying, 8% employer contribution to Y Retirement Fund
Benefits:
Gym Membership, Employee Discounts, Job TrainingSalary : $24 - $30