What are the responsibilities and job description for the Accounts Payable Coordinator position at Associa?
Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as an Accounts Payable Coordinator and contribute to the efficient operations of our growing portfolio. We are seeking a dedicated individual to provide essential administrative support to our property management team.
What We Offer?
Associa offers a competitive benefits package to our full-time employees including medical, dental, and vision insurance, 401k, disability insurance, and support with wellness and development initiatives and more. We have been designated Great Place to Work for six consecutive years and many of our locations are awarded as Best and Brightest.
How Our Employees Make an Impact:
The Accounts Payable Coordinator plays a critical role in maintaining accurate financial records and supporting cash flow across the organization. This position requires a solid understanding of accounts receivable reconciliations and financial statement preparation, along with strong multitasking and attention-to-detail skills. The A/P Coordinator works closely with multiple departments in a fast-paced environment to ensure timely and accurate payment processing.
Duties include but are not limited to:
- Post scheduled assessments, fees, and miscellaneous charges to owner ledgers accurately and in accordance with governing documents and company policy
- Process and apply payments received through multiple platforms (checks, ACH, online portals, lockbox, etc.) on a semi-weekly basis
- Reconcile accounts receivable balances and assist with financial statement preparation as needed
- Monitor delinquent accounts and initiate delinquency actions in accordance with established policies and timelines
- Communicate professionally with homeowners, board members, and internal teams via phone and email to resolve billing questions and payment issues
- Maintain accurate records in accounting and property management systems
- Support month-end close activities, audits, and reporting related to accounts receivable
Qualifications:
- 2 years of experience (or an appropriate combination of education and experience) directly related to the duties and responsibilities specified.
- Skill in organizing resources and establishing priorities.
- Knowledge of accounting principles, procedures, and standard.
- Ability to analyze and interpret financial data.
- Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community and office.