Accounts Payable Specialist

General Purpose of Job:

Responsible for maintaining the accounts payable functions for the University, including oversight of the purchasing card program. Also responsible for the expense related data entry, including the processing of various monthly allocations and journal entries.

Essential Functions of Job:

1. Manage the accounts payable process
   • Approve new vendors and maintain the master vendor list
   • Maintain University disbursement policies and procedures
   • Process purchase orders, invoices, and reimbursement requests for payment; checking for accuracy, account coding and proper authorization
   • Process checks weekly, managing cash flow as necessary
   • Maintain all prepaid expenses, allocating to appropriate fiscal years
   • Respond to inquiries from vendors and staff/faculty regarding payments and claims
   • Verify and prepare year-end reports and 1099’s
   • Provide guidance and supervision for data entry personnel
2. Manage the purchasing card program
   • Maintain the on-line purchasing card system
   • Manage the issuance of cards and appropriate credit limits for each cardholder
   • Provide training to new cardholders
   • Process the monthly download of purchases into the general ledger
   • Review monthly pcard receipts
3. Prepare and process monthly allocations
4. Perform general ledger reconciliations on a routine basis
5. Work in conjunction with Controller and Assistant Controller in preparation for the annual audit
6. Perform other duties as assigned by the Controller or Assistant Controller

Working Conditions:

1. Requires sitting, standing, bending and reaching.
2. Requires extensive computer usage.
3. Required manual dexterity sufficient to operate standard office machines such as computers, fax machines, calculators, the telephone, and other office and/or clerical equipment.
4. May require lifting up to 50 pounds.
5. Requires normal range of hearing and vision
6. Additional hours may be required during peak times such as audit and budget preparation

Application:

Review of applications will begin immediately. Please include your resume and the contact information for 3 references.

This position requires a background check and a credit check.

1. High school degree required, AA or Bachelor's degree in accounting, finance, related field preferred, or equivalent experience
2. Knowledge of IT Systems and proficiency with Excel and Word is required
3. Ability to manage multiple projects simultaneously
4. Working knowledge of non-profit/college accounting preferred
5. Working knowledge of Generally Accepted Accounting Principles preferred
6. Strong decision-making skills
7. Must be able to work independently
8. Excellent analytical and organizational skills
9. Excellent communication skills