Administrative Assistant

About Grain Craft and Central Milling: Grain Craft and Central Milling are the third largest flour millers in the United States. We offer premium bulk and bagged flour for the baking, food service, pizza and tortilla industries. With over 100 years of history, we continue the tradition of working with American farmers to grow and harvest the best varieties of wheat to provide customers industry-leading flour. Headquartered in Chattanooga, TN, we serve customers coast to coast through 15 milling locations and two Innovation R&D centers.

Grain Craft and Central Milling offer competitive pay and great benefits, including Health, Dental, Vision, Flexible Spending Account, Short-term Disability, Long-term Disability, Gym membership reimbursement, Bonuses, 401K with up to 6% matching (vested on Day 1!), Employee and Family Assistance Programs, Company Paid Life and AD&D insurance for employees and family, and several Supplemental Benefit offerings.

Job Description:

The Grain Craft and Central Milling Administrative Assistant, located in Richmond, UT, will be responsible for completing office tasks and supporting operations of the plant, and report directly to the director of operations. This will include answering all phone calls and sorting both physical and e-mail. The Administrative Assistant needs to be personable and deliver excellent customer service to customers and internal stakeholders. Process and maintain employee documentation for Human Resources and employee records. This position may include administrative and accounting tasks alongside typical office management duties. Administrative Assistant will support each department and may occasionally be asked to help at another Central Milling location (all within less than 30 minutes of each other).

Essential Duties and Responsibilities:

· Responsible for receiving all phone calls and recording any messages

· Manage incoming and outgoing e-mail, mail (FedEx, UPS, etc.), packages, and correspondence

· Run front desk (welcoming visitors, managing parking, sign-in book, retail sales, etc.)

· Schedule candidates for new hire physical exams and communicate results

· Assemble and process documentation for new hire employees’ orientation

· Audit and approve weekly hourly employees’ timesheets

· Assist fellow team members with information regarding benefits

· Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies

· Organize and plan social events such as service awards and holiday lunches, as well as planning for lunches during special meetings and training days

· Scans and files documents: bills, invoices, shipping/receiving documents, etc.

· Enters wheat tickets and bills into NetSuite

· Adhere to company policies and procedures while ensuring confidentiality

· Contributes to team effort by providing administrative support to staff members and planning of special events

· Maintain regular and punctual attendance

· Performs other duties as assigned

· Perform work per the assigned IN OFFICE schedule

Other Qualifications:

· 1-4 years of experience in professional office role/administrative assistant role

· High school diploma or equivalent; additional administrative or office management certifications preferred

· Must have solid grammar and punctuation skills, including the ability to compose letters and e-mails that are grammatically correct and properly formatted.

· Willingness to learn and ask questions

· Strong communication and people skills

· Experience with NetSuite is a plus

· Proactive problem-solving skills

· Intermediate competency in Microsoft Office, (MS Word, Excel and Outlook)

· General computer competency

· Multi-Tasking and Time management skills

· Ability to pay strong attention to detail and deadlines/time frames.

· Ability to maintain confidentiality.

· Able to understand, memorize, and apply written/oral instructions.

Physical Requirements:

· Ability to sit, stand, and move around the office for extended periods of time

· Occasionally lift or move office supplies weighing up to 20 pounds

This position is contingent upon successfully passing Grain Craft and Central Milling’s background screening and drug-screening. Grain Craft and Central Milling maintain that we are a drug-free company on all levels.

EEO STATEMENT:

Grain Craft and Central Milling provide equal employment opportunities to all team members and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

By applying for this job at Grain Craft and Central Milling, you acknowledge and agree to receive communications via text, email, and phone.

Job Type: Full-time

Pay: $19.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Ability to Relocate:

• Richmond, UT 84333: Relocate before starting work (Required)

Work Location: In person

Salary : $19 - $22