Office Administrator / Bookkeeper

Job Description: Office Administrator/Bookkeeper

Overview

We are seeking a detail-oriented and organized Office Administrator/Bookkeeper to join our team. This role combines administrative support with data entry and bookkeeping tasks, requiring proficiency in QuickBooks Online. The ideal candidate will be highly organized, efficient, and capable of handling sensitive financial information with accuracy and confidentiality.

Responsibilities

Administrative Support:

• Manage office correspondence, including emails, phone calls, and scheduling appointments.
• Organize and maintain physical and digital filing systems.
• Prepare reports, memos, and other documents as needed.
• Coordinate meetings, including booking rooms and arranging necessary materials.
• Assist with general office tasks, such as ordering supplies and managing office equipment.

Data Entry and Bookkeeping:

• Accurately input financial data into QuickBooks Online, including invoices, expenses, credit card charges, and payments.
• Process accounts payable and receivable transactions.
• Assist with payroll processing and ensure timely submission of employee hours.
• Maintain accurate and up-to-date financial records.

Additional Duties:

• Collaborate with the Controller to ensure compliance with company policies and procedures.
• Handle sensitive information with discretion and maintain confidentiality.
• Perform other administrative and accounting tasks as assigned.

Qualifications

Required:

• High school diploma or equivalent; associate’s or bachelor’s degree in accounting, business administration, or related field preferred.
• Proven proficiency in QuickBooks Online (certification is a plus).
• Strong data entry skills with a high level of accuracy and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational and time-management skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality of sensitive financial and business information.

Preferred:

• 2-4 years of experience in administrative support and/or data entry bookkeeping.
• Familiarity with additional accounting software or tools.
• Experience with payroll processing and accounts payable/receivable processing.

Work Environment

• Full-time position, Monday through Friday, with occasional flexibility for overtime as needed.
• Office-based role with potential for hybrid work arrangements after initial training period.
• Collaborative and supportive team environment.

Compensation

• Competitive hourly or salary rate, based on experience.
• Benefits include health insurance, paid time off, and retirement plan options.

How to Apply

Please submit your resume and a cover letter detailing your experience with QuickBooks Online and relevant administrative or accounting skills to admin@grafcc.com. Applications will be reviewed on a rolling basis until the position is filled.

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person

Salary : $45,000 - $55,000