What are the responsibilities and job description for the Office Manager / Bookkeeper position at Bluelight Machines?
Bluelight Machines is a fast paced startup bringing autonomy to the heavy civil construction market. As we grow, we're looking for a detail-oriented Office Manager / Bookkeeper to keep our operations running smoothly and keep watch on our financial health.
We're seeking a reliable and organized Office Manager / Bookkeeper to manage our administrative and financial tasks. This role is crucial for maintaining accurate records, ensuring compliance, and providing insights to drive our startup's success. You'll work closely with our small team, handling everything from bookkeeping to vendor relations in a dynamic environment.
- Maintain accurate bookkeeping records, including categorizing spending, performing month-end closings, and generating Profit & Loss (P&L) reports for management.
- Transition and manage our accounting system from QuickBooks to Puzzle AI, ensuring seamless data migration and ongoing accuracy.
- Review receipts and team spending to verify compliance and identify cost-saving opportunities.
- Organize contracts, invoices, and other financial documents for easy access and audit readiness.
- Handle vendor communications, including negotiations, payments, and relationship management.
- Support general office management tasks, such as coordinating supplies, scheduling, and assisting with HR-related admin as needed.
- Collaborate with the team to streamline processes and implement best practices in a startup setting.
- Proven experience as a bookkeeper, office manager, or in a similar administrative/financial role (2 years preferred).
- Proficiency in QuickBooks; familiarity with Puzzle AI or similar AI-driven accounting tools is a plus.
- Strong understanding of basic accounting principles, including P&L statements, reconciliations, and month-end processes.
- Excellent organizational skills with a keen eye for detail and accuracy.
- Ability to handle sensitive information confidentially and multitask in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Excel, Word) or Google Workspace.
- High school diploma or equivalent; associate's or bachelor's degree in accounting, business, or related field is preferred.
Preferred Skills:
- Experience in a startup or small business environment.
- Knowledge of vendor management and contract organization.
- Strong communication skills for interacting with vendors and team members.
- Adaptability to learn new tools and processes quickly.
Pay: $50,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
Work Location: Hybrid remote in Glenshaw, PA 15116
Salary : $50,000 - $75,000