Administrative Assistant

Position Summary: Seeking a reliable and detail-oriented individual to support operations at Gowan Seed in Zeeland, MI, during our busy season.

Job Status:

• Full-Time / Temporary (Seasonal December-May)
• Hourly
• Exempt / Non-Exempt
Reports to: Distribution Manager

Role Responsibilities:

• Phone Support
• Answer incoming calls and provide friendly, professional customer service for orders and inquiries
• Mail Processing
• Sort and distribute incoming mail
• Prepare outgoing mail and catalogs using the mail machine
• Record check payments in a spreadsheet
• Sales Coordinator Support
• Communicate with Sales Coordinators regarding waivers, payments, and incoming seed
• Print and mail documents provided by Sales Coordinators
• Order Processing
• Enter and manage house orders in JD Edwards EnterpriseOne
• Process orders from entry to preparation for invoicing
• Office Maintenance
• Monitor and report office supply needs
• Periodic cleaning of the office, kitchen, and bathrooms
• Other Duties:
Perform additional tasks as assigned to support the team

Education:

Experience / Skills / Abilities:

• 1-2 years of experience in administrative support or related role
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to work independently and manage multiple tasks efficiently
Attention to detail and strong organizational skills

Job Expectations / Working Conditions:

• Small, efficient team atmosphere